Office Administrator

Office Administrator

We are seeking a reliable, organized, and proactive Office Administrator to support the smooth day-to-day operation of the office. This role will manage administrative tasks, coordinate communication, maintain records, support staff, and provide professional front-desk and client service.

Key Responsibilities:

• Manage incoming emails, phone calls, mail, deliveries, and office correspondence.
• Provide front-desk coverage, greet visitors, and assist clients professionally.
• Maintain and organize physical and digital documents and records.
• Monitor incoming documents, portal messages, signatures, and other administrative requests.
• Coordinate appointments, meetings, calendars, and general office activities.
• Support staff and management with administrative and organizational tasks.
• Track invoices, payments, and other required administrative records.
• Manage office supplies, equipment, scanning, printing, postage, and common areas.
• Prioritize daily tasks, follow up on outstanding items, and escalate time-sensitive issues.
• Maintain a clean, organized, secure, and professional office environment.
• Handle confidential information with discretion and accuracy.
• Perform data entry and other general administrative duties as needed.

Qualifications & Skills:

• High school diploma or equivalent.
• 2+ years of administrative or office support experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and standard office equipment.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize, and work independently.
• Professional, dependable, proactive, and customer-service oriented.
• Ability to handle confidential information with discretion.