THRIVE Academy Administrative Assistant/Registrar

Job Description

Job Description

Join Our Team at THRIVE Academy!

Do you enjoy making complicated systems organized, catching details others miss, and helping people navigate processes that can sometimes feel overwhelming? Are you comfortable working with technology, confidential information, student records, spreadsheets, and multiple moving pieces at the same time?

If you are organized, dependable, kind, technologically capable, and believe that accurate information and great customer service matter, the Administrative Assistant & Registrar position at THRIVE Academy may be the perfect fit.

Our mission is to help students build Healthy Habits, Resilience, and Confidence through individualized, inclusive practices-so they can successfully transition back to their resident school districts and thrive in their communities.

Position Summary

We are seeking an Administrative Assistant & Registrar to help coordinate THRIVE Academy's student enrollment, records, information systems, and day-to-day administrative operations.

Because nearly every student-related system depends on accurate information, this position plays a critical role in keeping THRIVE organized and operating effectively.

What You'll Do

As THRIVE's Administrative Assistant & Registrar, you will:

• Coordinate student applications, enrollment, intake, withdrawal, transition, and reintegration information.
• Enter and maintain accurate student information in Infinite Campus and other school systems.
• Maintain student files, enrollment documents, and operational records in Google Workspace.
• Work with MNW Central Office and member districts to support accurate district and state reporting.
• Coordinate Medicaid-related documentation and communication with member districts.
• Communicate professionally with families, school staff, district personnel, and outside agencies.
• Protect confidential student and family information

What We're Looking For

We are looking for someone who:

• Is exceptionally organized and detail-oriented.
• Can manage multiple responsibilities, deadlines, and systems at the same time.
• Is comfortable learning and using complex technology.
• Has strong computer skills and proficiency with Google Workspace.
• Communicates clearly, professionally, patiently, and kindly.
• Is dependable, trustworthy, and professional.
• Cares about people as much as the accuracy of the records representing them.
• Wants to contribute positively to the culture of THRIVE Academy.

Preferred Qualifications

Experience in every area is not required, but preferred experience may include:

• Working in a school office or similar administrative environment.
• Infinite Campus or another Student Information System.
• Advanced Google Sheets or Microsoft Excel.
• State educational reporting or student-data compliance.
• Special education records or reporting.

A candidate who demonstrates exceptional organization, technology aptitude, attention to detail, professionalism, confidentiality, and the ability to learn complex systems can be highly successful in this position even without experience in every preferred area.

Why THRIVE Academy?

• A small-school environment where your work has a visible impact.
• A deeply collaborative education + mental health model.
• Meaningful relationships with students, families, and educators.
• The opportunity to organize and improve systems that directly support students.
• A workplace that values initiative, problem-solving, learning, and teamwork.

At THRIVE Academy, the Administrative Assistant & Registrar is not simply responsible for paperwork and records. This person helps create the experience students, families, and partner districts have with our school.

Apply today and become part of a team committed to making students' lives better