Legal Assistant

Job description:

• Manage calendar of attorney and coordinate conference calls, depositions, mediations, etc.
• Open new matters in internal software.
• Follow up with clients to ensure all claim materials have been received.
• Ensure compliance with client procedures in general communications.
• Answer and direct phone calls.
• Review outgoing correspondence for grammar and consistency.
• Track deadlines and document completion, prompting staff as necessary.
• Assist attorney with preparing draft pleadings and discovery.
• File documents through various courts including Florida E-Filing Portal and United States District Courts.
• Manage mail receipt, scanning, and distribution.
• Draft cover letters and other correspondence as directed.
• Handle all outgoing mail needs of attorney.
• Document interoffice and external communication appropriately.
• Provide copies of pleadings and correspondence to clients.
• Assist billing department with processing firm invoices.
• Process third-party invoices according to firm guidelines.
• Operate basic office support functions such as scanning, printing, and faxing.
• Perform other duties as necessary.

Qualifications:

• Proficiency in Microsoft Word, Excel, and Outlook; knowledge of ProLaw is a plus.
• Strong organization and communication skills.
• Meticulous attention to detail.
• Dependable with respect to confidentiality and policies.
• Typing skills.

Why is This a Great Opportunity:

• Manage calendar of attorney and coordinate conference calls, depositions, mediations, etc.
• Open new matters in internal software.
• Follow up with clients to ensure all claim materials have been received.
• Ensure compliance with client procedures in general communications.
• Answer and direct phone calls.
• Review outgoing correspondence for grammar and consistency.
• Track deadlines and document completion, prompting staff as necessary.
• Assist attorney with preparing draft pleadings and discovery.
• File documents through various courts including Florida E-Filing Portal and United States District Courts.
• Manage mail receipt, scanning, and distribution.
• Draft cover letters and other correspondence as directed.
• Handle all outgoing mail needs of attorney.
• Document interoffice and external communication appropriately.
• Provide copies of pleadings and correspondence to clients.
• Assist billing department with processing firm invoices.
• Process third-party invoices according to firm guidelines.
• Operate basic office support functions such as scanning, printing, and faxing.
• Perform other duties as necessary.

Salary Type : Annual Salary

Salary Min : $ 65000

Salary Max : $ 85000

Currency Type : USD