Human Resources Generalist

HR, Payroll & Benefits Administrator Department: Human Resources Reports To: HR Manager FLSA Status: Exempt Employment: Full-Time Job Summary The HR, Payroll & Benefits Administrator is responsible for the accurate and compliant administration of payroll, employee benefits, and core HR operations across a multi-state workforce. This role ensures employees are paid correctly and on time, benefits programs are administered effectively, and HR records and processes meet all applicable legal requirements. The Administrator serves as a trusted resource for employees on payroll and benefits matters, handling sensitive information with discretion and professionalism. Responsibilities Payroll Process bi‑weekly payroll for approximately 150 employees in ADP Workforce Now – accurately, on time, every time. Manage all pay changes including new hires, terminations, adjustments, commissions, garnishments, and deductions. Maintain multi‑state tax setup across all jurisdictions (SUI, SDI, local taxes); stay current on wage and hour compliance, nexus rules, and reciprocity agreements. Reconcile payroll registers and resolve discrepancies before every pay run. File all payroll tax returns (941, W‑2, state equivalents) on time. Own year‑end processes including W‑2 distribution, ACA/1094/1095 reporting, and full reconciliation. Partner with Finance on journal entries, labor cost reporting, and audits. Benefits Administration Administer health, dental, vision, life, disability, and 401(k) plans across a multi‑state workforce. Manage benefits eligibility and enrollment in ADP; maintain accurate carrier feeds. Run open enrollment end‑to‑end: communications, carrier coordination, employee decision support, and data entry. Handle qualifying life events, COBRA notifications, and leave of absence benefits continuation. Audit carrier invoices monthly and resolve billing discrepancies promptly. Track ACA eligibility and measurement periods; coordinate 1094/1095 filings. Review plan performance annually and bring recommendations to leadership. HR Administration Maintain accurate, compliant records in ADP covering personal information, employment history, pay data, and documents. Run onboarding in ADP including paperwork, I‑9 verification (including remote workflows), background checks, and system access. Execute offboarding with attention to state‑specific final pay requirements, benefits termination, and COBRA. Administer PTO accruals, FMLA, and state‑specific leave laws. Draft and maintain offer letters, agreements, and multi‑state HR policies. Stay current on FLSA, FMLA, ACA, COBRA, and ERISA; flag compliance issues proactively. Employee Support Respond to employee payroll and benefits questions promptly – same day whenever possible. Communicate benefits options, leave rights, and policy changes in plain language. Proactively notify employees about anything affecting their pay or benefits before they have to ask. Handle sensitive matters with consistency, discretion, and professionalism. Other special projects as assigned by HR Manager. Qualifications Required 5‑7 years of hands‑on HR, payroll, and benefits administration experience. Multi‑state experience in higher‑complexity states such as CA, NY, WA, or IL. Direct working experience with ADP Workforce Now – ability to configure, troubleshoot, and operate it independently. Demonstrated multi‑state payroll experience with solid compliance knowledge. Strong knowledge of FLSA, FMLA, ACA, COBRA, ERISA, and state‑level variations. Benefits administration experience for a workforce of 100+ employees. Proven track record of accuracy and meeting deadlines. Clear, direct communicator who provides real answers and follows through. Preferred PHR, SHRM‑CP, or CPP certification. Experience in commercial real estate, construction, or a project‑based industry. Familiarity with commission and variable‑pay payroll structures. Compensation & Benefits Base Salary: $65,000 - $85,000 depending on experience Health Insurance: Medical, dental, and vision Retirement: 401(k) with company match up to 4% Time Off: 15 days PTO + company holidays Schedule: Monday – Friday, 8:00 AM – 5:00 PM Measures of Success Payroll processed accurately and on time for every pay cycle with zero unresolved discrepancies. Benefits enrollment and carrier data maintained with a high degree of accuracy. Employee payroll and benefits inquiries resolved promptly, with same‑day response as the standard. Full compliance with federal and state payroll, benefits, and HR regulations. Year‑end and ACA filings completed accurately and on schedule. HR records and documentation maintained in a consistent, audit‑ready state. #J-18808-Ljbffr