HR Administrative Assistant

Job Title: HR Administrative AssistantJob Description

The HR Administrative Assistant provides comprehensive administrative support to the Human Resources department, ensuring smooth daily operations and a positive experience for employees, candidates, and visitors. This role maintains employee records, supports onboarding and orientations, coordinates communication with internal and external stakeholders, and delivers professional customer service in a fast-paced office environment.

Responsibilities

• Provide day-to-day administrative support to the Human Resources department to ensure efficient HR operations.

• Maintain organized and up-to-date employee records, files, and documentation using established filing systems.

• Assist with onboarding activities, including preparing materials, scheduling orientations, and coordinating logistics for new hires.

• Coordinate communication with candidates, employees, and temporary staffing agencies to support recruiting and staffing processes.

• Support daily office operations and HR-related administrative functions, including handling correspondence and preparing documents.

• Manage calendars and schedules for HR-related meetings, interviews, and appointments, ensuring accurate coordination.

• Answer inquiries from employees, candidates, and visitors, providing professional and courteous customer service.

• Enter, update, and maintain accurate employee and recruiting data in systems and spreadsheets.

• Perform receptionist-style duties as needed, such as greeting visitors and directing inquiries appropriately.

• Handle general clerical tasks, including copying, scanning, filing, and organizing documents.

• Perform additional administrative duties as assigned to support HR and office operations.

Essential Skills

• Previous administrative, office support, or customer service experience.

• Strong organizational and time management skills, with the ability to manage multiple priorities.

• Excellent verbal and written communication skills.

• Proficiency with Microsoft Office applications, including common productivity tools.

• Ability to work independently in a fast-paced environment while maintaining attention to detail.

• Professional, personable, and customer-focused demeanor.

• Experience with data entry and maintaining accurate records.

• Ability to provide high-quality customer service to employees, candidates, and visitors.

Additional Skills & Qualifications

• Prior experience supporting Human Resources functions.

• Experience coordinating orientations or onboarding activities for new employees.

• Experience working with staffing agencies or supporting recruiting processes.

• Bilingual proficiency in Spanish and English.

• Experience performing receptionist duties in an office environment.

• Background in clerical work, including filing, scanning, and document organization.

Work Environment

This role operates in a professional office environment supporting Human Resources activities. The HR Administrative Assistant works with standard office technologies and equipment, including computers, phones, and Microsoft Office applications, while managing calendars, data entry, and documentation. The position involves regular interaction with employees, candidates, visitors, and staffing agencies, requiring a polished, professional appearance and a courteous, service-oriented approach. Work is typically performed during standard business hours in a fast-paced setting that values organization, accuracy, and effective communication.

Job Type & Location

This is a Contract to Hire position based out of Yadkinville, NC.

Pay and Benefits

The pay range for this position is $18.00 - $18.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Yadkinville,NC.

Application Deadline

This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.