Executive Assistant

Executive Assistant

Colorado Network Staffing (CNS) is seeking a dependable, discreet, and highly organized Executive Assistant to provide executive-level administrative, clerical, and data-entry support to senior leadership at the Offutt Air Force Base, Nebraska.

The Executive Assistant will manage administrative workflows, executive calendars, correspondence, records, meetings, deadlines, and communications while safeguarding sensitive information. This position requires exceptional professionalism, attention to detail, discretion, and the ability to work effectively in a deadline-driven military environment.

Essential Functions

• Provide administrative, clerical, and data-entry support for daily office operations.
• Support senior leadership with executive-level administrative requirements and workflow coordination.
• Manage calendars, appointments, schedules, meetings, deadlines, deliverables, and follow-up actions.
• Coordinate meetings and conferences and assist with documenting and tracking resulting action items.
• Maintain organized administrative processes and ensure assigned tasks and suspense items are completed within established deadlines.
• Serve as a primary administrative point of contact for leadership.

• Prepare, edit, format, proofread, and maintain professional correspondence and documentation.
• Prepare emails, letters, reports, spreadsheets, presentations, briefing materials, and other administrative documents.
• Scan, upload, organize, and maintain electronic records and files.
• Ensure documents are accurate, properly formatted, and professionally presented.
• Assist with records management and the maintenance of sensitive personnel and administrative documentation.
• Utilize Microsoft Word, Excel, PowerPoint, Outlook, Teams, and related office applications in support of daily responsibilities.

• Coordinate leadership calendars and appointments.
• Schedule and organize meetings involving internal and external stakeholders.
• Track deadlines, deliverables, suspense items, and follow-up requirements.
• Attend meetings and conferences as requested and assist with documenting actions and next steps.
• Coordinate across multiple organizations to ensure timely communication and completion of administrative requirements.
• Consult with leadership regarding administrative priorities and outstanding actions.

• Serve as an administrative liaison between senior leadership, installation organizations, external agencies, and community partners.
• Answer and route telephone, email, and in-person inquiries professionally and accurately.
• Maintain professional communications with military personnel, civilian employees, external organizations, and visitors.
• Apply appropriate military administrative practices, office procedures, protocol guidelines, telephone etiquette, and customer-service standards.
• Communicate effectively both verbally and in writing.

• Handle sensitive, strategic, personal, and personnel information with a high degree of discretion.
• Protect confidential information in accordance with applicable privacy, records-management, information-protection, and security requirements.
• Safeguard government information, equipment, credentials, keys, records, and other assigned property.
• Maintain appropriate control over sensitive electronic and physical documentation.
• Follow all applicable installation security and information-assurance procedures.

Qualifications

Required Qualifications

• Associate degree in any field.
• Minimum of one (1) year of clerical or data-entry experience in a professional office environment.
• Minimum of one (1) year of experience working in a military environment.
• Demonstrated proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to read, understand, speak, and write English fluently.
• Strong written, verbal, telephone, and interpersonal communication skills.
• Strong organizational and records-management abilities.
• Demonstrated customer-service and professional telephone-etiquette skills.
• Ability to manage multiple priorities, deadlines, schedules, and administrative requirements.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• United States citizenship.

Preferred Qualifications

• Previous executive assistant or senior-leadership administrative support experience.
• Experience working within a military, federal, legal, or command-level office environment.
• Experience preparing executive correspondence, briefing materials, reports, and spreadsheets.
• Experience tracking suspense items and coordinating administrative requirements across multiple organizations.
• Experience handling sensitive personnel documentation.
• Familiarity with Air Force records management, privacy, information protection, or administrative procedures.

Key Competencies

• Executive Administrative Support
• Confidentiality & Discretion
• Calendar & Schedule Management
• Records Management
• Document Preparation
• Microsoft Office Suite
• Deadline & Suspense Management
• Written & Verbal Communication
• Military Office Protocol
• Attention to Detail
• Organization & Prioritization
• Customer Service
• Professional Judgment
• Interdepartmental Coordination
• Adaptability & Reliability

Work Environment

This position is performed primarily on-site at Offutt Air Force Base, Nebraska, within a professional military office environment. The role requires frequent interaction with senior leadership, military and civilian personnel, installation organizations, external agencies, and other stakeholders.

The position routinely requires computer and telephone use, document preparation, electronic records management, meeting coordination, and other professional administrative activities.

Ad hoc or situational telework may be permitted only when approved and operationally supportable and must be performed using authorized government-furnished equipment.

Physical Demands

This position is primarily sedentary and requires prolonged periods of sitting, computer use, telephone communication, document preparation, and other administrative activities.

The position may occasionally require standing, walking within an office or installation environment, handling files and records, and moving light office materials.

Position Type / Expected Hours of Work

This is a full-time, primarily on-site, contract-supported position. Regular work hours are Monday through Friday, 7:30 a.m. to 4:30 p.m., excluding federal holidays.

Scheduled absences must be communicated in advance, and unscheduled absences must be reported promptly in accordance with CNS and client procedures.

Work Authorization / Security Clearance

• Must be a United States citizen.
• Must successfully complete applicable CNS pre-employment verification and background-screening requirements.
• Must be able to obtain and maintain a favorable criminal, financial, fingerprint, suitability, and national-security investigation as required.
• Must be able to obtain and maintain installation access.
• Must be eligible to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain and maintain authorized access to applicable Air Force information systems.
• Must provide at least three professional references.
• Must complete required government orientation, installation in-processing, information-assurance training, privacy training, emergency-preparedness activities, and other required initial and annual training.

Conditions of Employment

Employment and the anticipated start date are contingent upon CNS receiving the contract award, government acceptance of the proposed candidate, and successful completion of all applicable onboarding requirements.

The employee must comply with installation safety, security, privacy, records-management, and information-protection requirements and appropriately safeguard government information and property.

Equal Employment Opportunity Statement

Colorado Network Staffing, Inc. (CNS) is committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity or expression, or any other status protected by applicable federal, state, or local law.

CNS is committed to maintaining a professional and inclusive workplace and providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process.

Other Duties

This job description is not intended to contain a comprehensive listing of all duties, responsibilities, or activities associated with the position