Administrative Services Coordinator

Administrative Services CoordinatorWork where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. The story of Hartford HealthCare is the story of transformation – from a handful of disconnected organizations a decade ago to a unified system with a shared, value-based culture of accountability and innovation. The healthcare landscape has become highly competitive, with new players and disruptive technology and we are working to expand and create our system's organizational, leadership, cultural, and talent capabilities to ensure Hartford HealthCare will always be the first choice of the people we serve.The Administrative Services Coordinator coordinates and schedules meetings with internal and external stakeholders, completes travel and expense reports, participates in departmental meetings by taking minutes and identifying follow-up items, prepares agendas and meeting material, manages small, short-term functional area projects, processes invoices and other administrative responsibilities as necessary. Areas of responsibility include but are not limited to the following:Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior LeaderCompletes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copyingTakes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetingsPrepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department materialHigh-level management of functional area/department budgetConstantly seeks ways to improve departmental processes, products and policies.QualificationsEducation: Bachelor's Degree RequiredExperience: 2-3 years administrative support and project management experienceWith locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.