AP Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Job Type: Direct Hire

Location: On-site | Fairfax, VA area

Schedule: Monday–Friday | Standard business hours

Compensation: $65,000 – $75,000 / depending on experience

Overview

A stable and growing organization in the construction industry is seeking an Accounts Payable Specialist to join its accounting team. This is a strong opportunity for someone with prior AP experience in construction or manufacturing who is looking for a long-term role in a collaborative, fast-paced environment.

The team is looking for someone who can step into a hands-on AP role, support day-to-day invoice and payment processing, and work effectively across purchasing, operations, and vendors.

Key Responsibilities

• Coordinate and process accounts payable transactions
• Perform high-volume AP data entry
• Process vendor payments, including checks and ACH
• Match invoices to purchase orders where applicable
• Reconcile processed work by verifying entries and supporting documentation
• Code invoices and accurately allocate expenses to accounts and cost centers
• Reconcile vendor statements and resolve discrepancies
• Monitor payment timing, discount opportunities, and outstanding credits
• Maintain AP files and documentation in accordance with company requirements
• Communicate with vendors, subcontractors, and internal departments in a timely manner
• Partner with operations and purchasing teams to support accurate processing
• Assist with additional accounting and administrative duties as needed

Qualifications

• 2+ years of Accounts Payable experience
• Prior experience in the construction or manufacturing industry required
• Strong understanding of full-cycle AP processes
• Proficiency with Microsoft Office, especially Excel
• Strong communication and organizational skills
• High attention to detail and ability to meet deadlines
• Comfortable working independently and as part of a team

Preferred Qualifications

• Associate degree or equivalent experience
• Experience with construction accounting software
• Experience with Spectrum/Viewpoint or similar ERP systems
• Broader understanding of accounting concepts and expense coding

Ideal Profile

• Hands-on AP professional who works with urgency and accuracy
• Comfortable interacting with vendors and internal stakeholders
• Able to manage multiple priorities in a deadline-driven environment
• Strong fit for an on-site, team-oriented office setting
• Interested in long-term growth within a stable organization

Additional Details

• Fully on-site role, 5 days per week
• Office currently in the Fairfax area, with a move to the Chantilly area planned
• Standard hours are 8:00 AM to 5:00 PM, with some flexibility
• Compensation targeted at $65,000 – $75,000, with possible flexibility for the right candidate

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.