Office Administrator Assistant

Job Description

Job Description

We are a leading Commercial & Industrial Telecommunications Company looking for a reliable, highly organized, and proactive Office Administrator Assistant to join our team in Beaumont, TX . In this role, you will be the backbone of our daily operations, handling everything from client communications to critical bookkeeping, technician time tracking, and project job costing.

The ideal candidate is a master multitasker who thrives in a fast-paced environment, possesses strong attention to detail, and prides themselves on exceptional dependability and consistent punctuality.

• Invoicing & Bookkeeping: Prepare, verify, and issue accurate client invoices for commercial and industrial projects.

• Timekeeping & Payroll Support: Track, review, and manage technician and field staff timecards to ensure accurate hours and timekeeping for payroll processing.

• Job Costing: Track, allocate, and analyze project expenses, materials, and labor hours to ensure accurate job costing for our telecom projects.

• Communication Hub: Professionally answer multi-line phones, greet visitors, and relay highly detailed messages to management and field teams.

• Data Management: Utilize Microsoft Excel to manage spreadsheets, track project logs, and update company data.

• Workspace Upkeep: Maintain a clean, organized, and welcoming office environment and front desk area.

• General Administration: Handle daily clerical tasks, file management, and incoming/outgoing mail while successfully juggling changing priorities.

• QuickBooks Online Experience: Must have hands-on experience navigating and processing entries within QuickBooks Online .

• Excel Proficiency: Proven ability to work with Microsoft Excel spreadsheets, basic formulas, and data entry.

• Multitasking Champion: Ability to handle phone calls, administrative tasks, and technician requests simultaneously without losing focus.

• Detail-Oriented Communicator: Excellent verbal and written communication skills with a knack for capturing and relaying accurate, detailed technical or client messages.

• Punctuality & Reliability: A proven track record of showing up on time consistently and arriving ready to work by 7:45 AM .

• Education: High school diploma or equivalent required. Previous experience in a contracting, construction, or telecom office environment is a major plus.

• Health Insurance

• Paid Time Off (PTO)

• 401(k) matching