PROGRAM ASSISTANT - PATTERSON COMMUNITY CENTER

Program Assistant - Patterson Community Center

Salary Range $22.00 - $22.00 Hourly

Job Description

Summary East Side House (ESH), founded in 1891, is a 501(c) (3) organization that has served the South Bronx since 1963. The organization is dedicated to the community and focused on providing resources and opportunities. East Side House has identified that education is the foundation for economic improvement. Its youth education and technology programs teach skills to allow its students and clients to become more self-sufficient and independent. As a community resource, the organization also provides services to families and a growing senior population. In 2020 the organization began food distribution as an additional way to provide economic support to the community we serve.

Under the supervision of the Program Director, the Program Assistant will maintain a safe and educational learning environment for young children by successfully implementing the program curriculum and daily program activities. Daily expectations include overseeing/leading student activities, supervising snack and outdoor play, assisting students with day-to-day needs, maintaining a clean environment, and co-facilitating staff meetings created by the Program Director. Under the supervision of the Program Director, the Program Assistant will provide assistance with office and program support functions. Primary functions duties and responsibilities of Program Assistant Director shall include but not limited to the following:

• Assist in the planning coordination, and implementation of COMPASS Program
• Work in tandem with Education Specialist to review and update curriculum, educational objectives, and program design as necessary
• Prepare and submit reports to program leadership; work with parents, DOE teachers and community providers to ensure a collaborative and supportive team environment
• Develop and maintain professional working relationships through effective and timely communication with the Program Director, other program personnel, and other building staff members, such as the principal, custodians, teachers, and food service personnel.
• Assist with recruitment, hire, train, evaluate, and supervise all COMPASS part-time staff
• Assist with Annual Evaluation of Staff per ESH evaluation policy procedures and timeframe
• Oversee coordination of programs schedules, calendar, and vacation coverage
• Oversee development and implementation of daily programming review lessons plans
• Coordinate regular communication with COMPASS families including newsletters, flyers, events, parent teacher's night, phone outreach, etc.
• Conduct parent and parent/child conferences as necessary
• Develop and support COMPASS staff in the coordination of special events
• Adhere to policies and procedures in a proactive manner, making the safety and care of children your primary focus.
• Ensure effective administrative systems are in place to support COMPASS classrooms, and other programming areas are clean and well-maintained
• Effectively monitor and guide proper student behavior on a continuous basis.
• Support the emotional and social development of students through use of primary person model
• Maintain accurate and organized records such as attendance records, snack records, time sheets, incident reports, and all other paperwork as instructed by the Program Director to ensure program compliance and quality operations.
• Monitor transitions to cafeteria and ensure upkeep of space.
• Oversee compliance with ESH, DYCD, DOE, and DOH standards
• Attend Agency and DOE wide events (Department meeting, school safety, CBO)
• Co-facilitate staff meetings and support with development of agenda items
• Manage supply inventory and submit purchase requests as needed to the Program Director for approval
• Continue professional development by attending department meetings and trainings as required and as appointed by the Program Director.
• Demonstrate behavior that is professional, ethical, and responsible.
• Performs special projects and/or other duties as needed
• Conduct daily, weekly, and monthly observations and site walkthroughs

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Required Skills/Experience

• Minimum High School Diploma, one-year administrative experience

• Knowledgeable of youth development principles and practices and two years of experience working with Elementary youth or equivalent experience
• Enjoy being with students and foster their academic, social, emotional, and physical development through the duties outlined above.
• Able to work in team settings and with diverse individuals.
• Able to work in a fast-paced environment.
• Strong critical thinking skills.
• Excellent organizational, verbal, written and communications skills.
• Ability to work with culturally diversified individuals.
• Computer literate.
• Bilingual is a plus

Preferred Qualifications

• Successful completion of higher education coursework related to education, and child development
• Knowledge of the principles and practices of child and youth development and ability to use this knowledge to achieve the goals of the program.
• Ability to comply with applicable safety and emergency requirements.
• Ability to promote an inclusive, safe welcoming, and respectful environment that embraces diversity.
• Ability to foster academic and non-academic skills and broaden participants' horizons.
• Ability to effectively implement curricula and program activities.
• Ability to promote responsible and healthy decision-making among all participants.
• Ability to develop leadership, team-building and self-advocacy skills among participants
• Ability to behave professionally

Competencies

• Communication Proficiency
• Team Building
• Problem Solving/ Analysis
• Time Management
• Ethical Conduct

Position Type and Expected Hours of work:

This is a full-time position.

School Year: Availability between 8 am -6 pm; Monday-Friday

Summer: Availability between 8 am- 6pm; Monday- Friday

Workdays/hours subject to change based on ESH's needs.

Required Clearances

• Department of Health Fingerprint Clearance
• Department of Education Fingerprint Clearance
• State Central Registry (SCR) Clearance ($25.00)
• Staff Exclusion List (SEL) Clearance
• Health Statement

Required Online trainings

• Mandated Reporter, 2 hours,
• Foundations of Health & Safety Training, 5 hours,

Supervisory Responsibility

This position may supervise assigned personnel, including front line staff and/or support staff.

Work Environment

Corporate casual. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Expected Work Schedule:

This is a full-time position. Days and hours of work are Monday through Friday and some Saturdays. Maintain flexible hours and workdays.

Travel

Travel is primarily locally during the business day.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee must regularly talk or hear. This is generally a sedentary role; however, some filing and site visits are required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Reasonable accommodations that allow a candidate to meet the requirements of the position will be considered.

We are an Equal Opportunity Employer

AAP/EEO Statement ESH encourages people with disabilities, minorities, veterans and women to apply. Applicants and employees will not be discriminated against based on any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.