Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Location: Foster City, CA (Hybrid)

Contract: 6+ Months

We are looking for an Accounts Payable Specialist to join a growing biotechnology organization in California. This Long-term Contract opportunity is ideal for someone who can manage a large invoice volume, maintain strong vendor communication, and support accurate payment processing in a fast-paced setting. The role requires hands-on NetSuite expertise and a consistent focus on accuracy, responsiveness, and compliance.

Responsibilities:

• Manage daily invoice entry and validation in NetSuite while maintaining accuracy across a high-volume workload.

• Oversee shared accounts payable inboxes and provide timely, clear responses to questions from vendors and employees.

• Investigate billing variances, payment concerns, and unmatched items to ensure issues are resolved efficiently.

• Coordinate with department contacts and business leaders to secure purchase order approvals and confirm budget availability before processing payments.

• Handle both purchase order and non-purchase order invoices in alignment with established company guidelines.

• Identify duplicate billing activity, review exception reports, and take corrective action to prevent improper payment.

• Maintain complete supporting documentation for each transaction to meet recordkeeping and audit requirements.

• Work closely with internal stakeholders to clear invoice holds and address payment delays that may affect vendor satisfaction.

• Contribute to month-end close by supporting accounts payable reconciliations and related reporting activities.

• Keep vendor and invoice records current within NetSuite and assist with expense-related processing where applicable, including Concur support when needed.