Office Assistant

Office Assistant

We have a really nice full time opportunity in a professional legal office. If you prefer to assist with a various types of tasks throughout the day and like variety in your work day, this is for you!

Stockton, CA

Pay: $20-$21 Full Time, Mon-Fri

We are seeking a Full Time Office Assistant to join our team! You will perform essential clerical and administrative functions that provide support to both the Office Manager and Paralegal/Legal Secretary. The ideal candidate is organized, detail-oriented, able to handle confidential information, and comfortable working in a legal environment.

Responsibilities

• Draft correspondence and other formal documents
• Schedule medical/legal evaluations and maintain appointment calendars and databases
• Answer incoming telephone calls in a professional and friendly manner
• Assist with monthly client invoicing
• Pull and organize client files as needed
• Match incoming mail to the appropriate files and maintain accurate filing systems
• Track and manage monthly diary/calendar pulls
• Process incoming office emails, including confidential medical reports, documents, and inquiries
• Update files with current documentation and maintain accurate case records
• Sort, index, and organize records for efficient retrieval
• Assist with the upkeep and maintenance of master case information
• Obtain and subpoena medical and other records as required
• Maintain confidentiality of sensitive client and medical information
• Provide administrative support to the Office Manager and Paralegal/Legal Secretary as needed

Qualifications

• 2 years previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Ability to answer phones in a professional, but friendly manner
• Strong attention to detail
• Strong organizational skills