Senior Facilities Coordinator

Job Purpose

NYSE Texas is seeking a highly organized, detail-oriented Senior Facilities Coordinator to support a fast-paced and growing office. This role manages daily workplace operations to ensure an efficient, well-maintained office and a high-quality customer and employee experience.

The ideal candidate is proactive, reliable, and able to manage multiple priorities with minimal supervision.

Responsibilities

• Workplace Operations
  • Conduct daily office walkthroughs; maintain cleanliness and organization
  • Manage inventory and restock office and kitchen supplies
  • Order supplies, process purchase orders, and track deliveries
  • Set up and break down meeting rooms, including food and beverage support
  • Identify and implement process improvements
  • Support office events and special projects as needed
• Facilities & Vendor Management
  • Respond to and resolve facility-related requests and issues
  • Coordinate service calls, maintenance, and repairs
  • Escort and supervise vendors and contractors onsite
  • Maintain relationships with building management and service providers
  • Perform light troubleshooting and coordinate equipment maintenance
• Employee & Office Support
  • Work cross-functionally with IT, Multimedia, Events, and other internal teams
  • Coordinate new hire setups (workstations, supplies) and office moves
  • Assist with reception duties, including greeting guests and phone coverage
  • Manage mail, packages, and deliveries

Knowledge and Experience

• 5+ years of facilities, office operations, or related experience
• Strong organizational skills with ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Self-starter with ability to work independently
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Service-oriented with a proactive, “can-do” approach
• Flexible to support occasional after-hours or weekend needs

Physical Requirements

• Ability to lift/move supplies (up to ~30 lbs)

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