SOKS Data & Evaluation Coordinator

JOB SUMMARY

The Data & Evaluation Coordinator plays a central role in helping SOKS understand manage improve and communicate the impact of its rural health initiatives. By developing strong data systems performance dashboards and meaningful reporting this position ensures SOKS has the information needed to meet KDHE requirements strengthen partnerships guide organizational decision-making improve program effectiveness and clearly demonstrate measurable outcomes for individuals with intellectual and developmental disabilities families healthcare providers schools and rural communities.

Ultimately this role helps transform data into insight insight into action and action into measurable impact.

**Must be located in the Kansas City metro**

ESSENTIAL DUTIES FUNCTIONS AND RESPONSIBILITIES

Data Tracking Reporting and Evaluation

• Compile all data required for quarterly annual and ad hoc reports to the Kansas Department of Health and Environment (KDHE).
• Track grant baseline values targets milestones progress updates and required deliverables.
• Create and maintain data tracking tools repositories dashboards reporting templates and supporting documentation.
• Establish data quality standards validation processes and routine quality assurance reviews.
• Identify investigate and communicate suspected data quality issues.
• Support continuous performance improvement by producing timely meaningful and actionable reporting.
• Assist in maintaining project issue logs risk logs and performance tracking documentation.

Grant Performance Metrics Reporting & Compliance

• Collect analyze validate and maintain data necessary to support federal state and grant-funded program reporting requirements.
• Monitor grant performance metrics key performance indicators (KPIs) and program outcomes to measure progress toward established goals and objectives.
• Prepare accurate and timely reports dashboards and supporting documentation for funding agencies leadership and other stakeholders in accordance with grant requirements.
• Ensure data integrity through ongoing quality assurance reconciliation and validation of program data and supporting records.
• Track progress toward grant deliverables performance targets and reporting milestones identifying potential risks or deficiencies and recommending corrective actions as needed.
• Collaborate with internal staff program leaders and external partners to collect required information and ensure compliance with grant reporting standards.
• Maintain documentation supporting grant activities expenditures performance measures and audit readiness.
• Support continuous improvement efforts by analyzing trends evaluating program effectiveness and providing data-informed recommendations to enhance grant outcomes.
• Perform other grant reporting compliance and performance measurement responsibilities as assigned to support organizational and funding agency objectives.

Systems Dashboards and Process Development

• Create KPI dashboards and reporting views for leadership program teams rural coordinators referral coordination services and healthcare hubs.
• Develop activity tracking mechanisms that enable regional coordinators to demonstrate progress toward grant objectives before formal outcome milestones are achieved.
• Implement reporting processes and technology supporting youth programming preventative health education inclusive health training Healthy Athletes screenings referral follow-up and other health initiatives.
• Design and implement efficient data collection workflows for Healthy Athletes screenings and referral follow-up activities.
• Configure reporting systems supporting Referral Coordination Services.
• Build flexible tracking tools that can evolve alongside program and grant requirements.

Partner Hub and Referral Coordination Reporting

• Develop reporting tools for both the statewide healthcare hub strategy and individual hub performance.
• Help establish reporting expectations and data exchange requirements with healthcare hubs.
• Collaborate with healthcare hub counterparts regarding ongoing reporting and contractual data exchange needs.
• Collaborate with Referral Coordination Services regarding contractual reporting and data exchange requirements.
• Track referral service performance healthcare provider engagement screening outcomes referral outcomes and healthcare utilization where applicable.

EDUCATION & RELATED EXPERIENCE

• Bachelors degree in Public Health Health Administration Healthcare Management Nonprofit Management Human Services Social Work Education Public Administration Business Administration Data Analytics Statistics or a related field required.
• Proven experience with data tracking program evaluation reporting or grant compliance.
• Experience with dashboard creation KPI reporting and performance measurement.
• Experience utilizing data management and reporting tools such as database tools Excel Google Sheets Power BI Tableau or similar platforms.
• Valid drivers license and ability to be covered under the organizations insurance policy

KNOWLEDGE SKILLS AND ABILITIES

• Self-initiating and comfortable building systems from the ground up.
• Highly detail-oriented and committed to data accuracy.
• Creative in developing practical tracking and reporting solutions.
• Excellent written and verbal communicators.
• Comfortable working across multiple programs teams and external partners.
• Able to translate complex information into meaningful insights for diverse audiences.
• Flexible and adaptable as grant requirements partner relationships and organizational priorities evolve.
• Comfortable identifying process gaps asking thoughtful questions and recommending improvements.
• Knowledge of program evaluation methodologies and continuous quality improvement (CQI) principles.
• Knowledge of health disability services nonprofit education or public-sector programs and operations.
• Skill in data quality review validation and documentation to ensure accuracy integrity and compliance.
• Skill in coordinating cross-functional projects and collaborating effectively with diverse stakeholders.
• Experience preparing reports and supporting reporting requirements for funders government agencies or other external partners.
• Passionate about helping tell the story of SOKS impact through accurate meaningful and compelling data.

SUPERVISORY RESPONSIBILITIES AND INTERACTIONS WITH OTHERS

The Data & Evaluation Coordinator serves as a cross-functional resource partnering with program operations and leadership teams to ensure data is accurate actionable and aligned with organizational goals and grant requirements. The role will be expected to interact daily with staff volunteers and the general public. There are no supervisory responsibilities in this position.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job the employee is frequently required to sit talk hear and see using close- and/or distance-vision and use their hands to touch grasp or type. The employee may occasionally be required to reach with their hands and arms walk and lift or move objects up to 20 pounds. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

WORKING CONDITIONS

Duties are typically performed in an office environment. The work environment is usually a well-lighted environmentally controlled indoor environment with a moderate level of noise. This is a full-time position and the hours of work and days are Monday through Friday 8:00 a.m. to 5:00 p.m. Work hours may vary depending on operational activities and required duties; evening and weekend work may be occasionally required.

This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties may differ from those outlined in the job description and other duties as assigned may be required. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion national origin age sex sexual orientation gender identity disability veteran status genetic information or any other status protected under applicable local state or federal nondiscrimination laws.

Required Experience:

IC