ADMINISTRATIVE ASSISTANT I

Administrative Assistant I

This open competitive advertisement is for a Career Service position located at Jefferson Correctional Institution in the Warden's Office. This position is not a telework position and is required to report to the FDC office in the area it serves.

Job Duties:

• This position provides administrative assistance to the Warden by researching and gathering data, preparing written reports and statistical reports, providing guidance and assistance to staff formulating projections and recommendations, and making independent conclusions.
• Reviews, analyzes, and prepares drafts of interoffice memorandums, correspondence, DC-mail messages and confidential material for the review and approval of the Warden.
• Gathers, compiles and records statistical data, written reports and other information for review by the Warden.
• Interacts with the public and staff in a tactful and courteous manner by responding to questions, interpreting rules, regulations, policies and procedures, and practices.
• Assist the Warden by providing information (oral & written) to department heads concerning attendance at meetings, conference and seminars.
• Maintains a calendar of events for Warden for those events requiring his attendance. Coordinates scheduling for training vehicle and vehicle assigned to the Warden's Office for such events.
• Compiles data from department heads and recapitulates into bi-weekly and monthly reports for review/approval by Warden and forwarded to Regional Director.
• Opens, dates and distributes daily mail for Warden. Copies and distributes mail/correspondence to appropriate department after reviewed by Warden. Coordinates with the mail room to ensure that all outgoing mail from the Warden's office is processed daily.
• When necessary, distribute copies of the proposed DC rules, Adopted Rules and Policy & Procedure Directives.
• Answers the telephone promptly, politely and professionally. Screens and transfers callers to appropriate personnel or takes and transmits all messages accurately and without delay.
• Responsible for taking, transcribing and distributing minutes of meetings conducted by the Warden. Maintains all office files and documents in an accurate, current and secure manner.

Benefits:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan) Investment Plan (401(K)-Type Retirement Plan) Deferred Retirement Option Program (Drop) Deferred Compensation.

Requirements:

• Must possess a high school diploma or its equivalent.
• Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Additional Information:

• The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.
• The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form.
• The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.

Location: Monticello, FL, US, 32344

Nearest Major Market: Tallahassee