Office Assistant - Figure Skating Club

Job Description

Job Description

This is an on-site position for 10 to 20 hours a week. Daily office responsibilities include checking in skaters, answering the phone, forwarding messages, responding to and/or directing club member questions and light clerical duties. Other duties may include assisting the Operations Director in club infrastructure management, program development, and event administration design and implementation.

Summary of Duties & Responsibilities

Reporting to the Operations Director, the Office Assistant’s duties and responsibilities may include but are not limited to assisting with the following:

· Office Administration

· Volunteer Coordination

o Contacting and recruiting volunteers for the club’s sponsored competitions and events.

o Tracking hours worked by volunteers

· Competition and Event Management

o Show Production – Assisting our show producers in contacting members, making copies, preparing lists, creating brochures and posters and other duties as may occur.

o Competitions – Directing/assisting our competition committees in contacting club members, providing written and visual materials for our qualifying and non-qualifying USFS competitions.

· Internal and External Communications

o Assist in internal and external communications to ensure timely delivery of pertinent information to club members.

· Marketing Communications

o Assist in the creation of marketing and informational content to drive program enrollment and membership as well as performance participation and attendance.

Summary of Qualifications

Candidates should have:

A college degree in small business or business work experience.

Candidates currently working on a college degree in these areas are encouraged to apply.

Familiarity with US Figure Skating (USFS) is ideal. Former competitive skaters are preferable.

 

Candidate must have:

· People Skills - Able to work with club members and others in a positive manner.

· Decision Making – Experienced in having to make decisions that benefit the organization, while showing deference and empathy to individuals.

· Proficiency with Canva, QuickBooks, MS Word, Excel, Google Documents, Jotform, WordPress, and other office applications.

· A working knowledge of the leading social media including but not limited to Facebook, Twitter, YouTube, and Instagram.

· Ability or willingness to learn audio and visual media communication and design. Ability to use Canva is a plus.

Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

· Regular workweek will be two to four days. Job may include Saturdays and Sundays. Candidates need to be available to work approximately 4 to 8 hours per day. Daily schedule may be a combination of mornings, afternoons, and early evenings. Weekday Club office hours are 6:45am to 7pm, Saturdays 8:30am to 12:30pm and Sundays 9:45am to 2:45pm. Be available to assist on the first night/days of Learn to Skate. Candidate also must be available to work extra hours during office vacations and club events.

Skills and Qualifications:

Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills, Problem Solving Initiative.

Interested individuals should send an e-mail to Craig Forsyth, as soon as possible expressing interest and including attachments of a current resume and cover letter which detail qualifying background and experience

\nCompany Description

About the Ann Arbor Figure Skating Club
The Ann Arbor Figure Skating Club (AAFSC) is one of the oldest and largest figure skating clubs in the United States. Our home is the Biggby Coffee Ice Cube, a three-rink facility, located in Ann Arbor, Michigan. AAFSC has over 50 hours per week of figure skating ice and manages another 40 hours for the Ice Cube. Club ice includes a large Learn to Skate program for both children and adults. Synchronized Skating was born in Ann Arbor at AAFSC in the late 1950’s and our synchronized skating program, the AAFSC Hockettes, train 7 to 10 competitive teams per year. AAFSC has an expanding Adaptive skating program. Annual competitions hosted by AAFSC include the Dr. Porter Synchronized Classic, the Margaret Faulkner Springtime Invitational, AAFSC Adult Open and the Bobbie Stoermer Skills & Showcase competition. Melody On Ice, AAFSC’s annual show has run every year since 1942 with the sole exception of the 2020 pandemic year. AAFSC frequently hosts regional, sectional, and national competitions in various disciplines and levels.

Company Description

About the Ann Arbor Figure Skating Club \r\nThe Ann Arbor Figure Skating Club (AAFSC) is one of the oldest and largest figure skating clubs in the United States. Our home is the Biggby Coffee Ice Cube, a three-rink facility, located in Ann Arbor, Michigan. AAFSC has over 50 hours per week of figure skating ice and manages another 40 hours for the Ice Cube. Club ice includes a large Learn to Skate program for both children and adults. Synchronized Skating was born in Ann Arbor at AAFSC in the late 1950’s and our synchronized skating program, the AAFSC Hockettes, train 7 to 10 competitive teams per year. AAFSC has an expanding Adaptive skating program. Annual competitions hosted by AAFSC include the Dr. Porter Synchronized Classic, the Margaret Faulkner Springtime Invitational, AAFSC Adult Open and the Bobbie Stoermer Skills & Showcase competition. Melody On Ice, AAFSC’s annual show has run every year since 1942 with the sole exception of the 2020 pandemic year. AAFSC frequently hosts regional, sectional, and national competitions in various disciplines and levels.