Accounting Assistant I

Posting Details

Applicant View of Posting


Posting Number
4264P


Position Title
Accounting Assistant I


Department
Finance


Job Code
01203


FLSA Status
Non-Exempt


Union Code/Affiliation
Unrepresented


Division
ACCOUNTING


Job Description Summary


The purpose of this position is to support routine financial functions, including receiving and processing employee reimbursements, vendor invoices, and purchase card transactions in an accurate and timely manner. The role also involves evaluating aging payables and performing follow-up procedures. Additionally, this position maintains positive working relationships with internal and external customers by promptly responding to inquiries and addressing concerns.

Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description

• Collects, reviews, and processes a high volume of invoices paid via purchase order, check requests, and purchase card transactions from a variety of sources.

• Reviews and processes employee reimbursements.

• Reviews vendor aging reports to identify outstanding invoices and processes any missing items.

• Investigates invoice payment discrepancies, misapplied payments, and other issues related to vendor invoices or payments.

• Creates and executes various types of check runs.

• Voids or reissues checks and receives, verifies, and inputs vendor addresses and ACH information

• Responds to questions and requests from customers, vendors, and other departments.

• Maintains financial records and prepares reports with accounting information.

• Regular attendance is a necessary and essential function.

• Performs other related duties as assigned.

Supervisory Responsibilities

• Job has no responsibility for the direction or supervision of others.

Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction

• Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contact may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

• Interactions have limited impact on the organization in terms of time, money, or public/employee relations.

Fiscal Responsibility

• Position has moderate fiscal responsibility.

• May be responsible for managing division budget, billing, accounting of funds, and/or handling and balancing of cash.

Education and Experience - An equivalent combination of education, training and experience will be considered

Education and Experience

• High School diploma or equivalent.

• 1 to 3 years' experience in finance, accounting, business, or related field

Licenses or Certifications

• None

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position

Knowledge of:

• Generally accepted accounting procedures and principles.

• General office practices and administrative procedures, records management and administration techniques and procedures.

• Financial record keeping practices and/or inventory control methods.

• Common business software applications such as Microsoft Office.

Skill in:

• Communicating verbally and in writing to meet the needs of the audience.

• Typing and/or data entry with minimal errors.

• Collecting, organizing, and analyzing complex and/or technical data.

• Organizing and managing time effectively.

• Prioritizing and managing multiple interruptions effectively.

• Maintaining detailed and accurate records.

Ability to:

• Learn and apply city policies, rules, and ordinances related to expense reimbursements.

• Recognize, analyze, and solve a variety of problems.

• Compile, organize, interpret, and communicate data and results concisely.

• Provide effective customer service.

• Regularly use a computer, software, phone, and related office equipment.

• Focus on tasks.

Work Environment - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job

Work Environment

• Office or similar indoor environment - Frequently/often

Exposures

• Individuals who are hostile or irate - Sometimes

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.

• Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly have to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Hours/Days


Monday - Friday 8:00am - 5:00pm

Starting Salary
$18.00 - $22.12 per hour; Commensurate with education and experience


Pay Grade
104


Number of Positions Available
1


Deadline to Apply
08/04/2026


Open Until Filled
No


Special Instructions to Applicants

Notice to Applicants


Individuals needing accommodation to apply may call 573.874.CITY (2489)


TTY: 711 (MO RELAY)


THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING

The City of Columbia participates in the federal E-Verify work authorization program