LEGAL ASSISTANT

Select how often (in days) to receive an alert: The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website . Requisition No:886301 Agency: Department of Health Working Title: LEGAL ASSISTANT - 64083972 This position serves as administrative support to attorneys in the Administrative Practice Group in the Office of the General Counsel. This position works independently in making decisions and obtaining solutions to routine problems. Review incoming documents. Investigate subject matter and prepare standard pleadings based on information received. Maintain files and records of office correspondence, documents and other materials. Filing is done on a daily basis. Filing systems are logically organized and uncomplicated and can be used by other staff members without difficulty. Files are complete in that they contain all appropriate records and documents. Documents and records are attached in the file in an orderly fashion and retrieved in a timely manner. Type all correspondence, reports and documents prepared by assigned attorney(s). All typing is proofread for spelling and grammatical errors. Typed work product is completed by assigned due date. Copies are forwarded to appropriate parties. Monitor subrogation (third party collections) for the Brain and Spinal Cord Injury Program (BSCIP). Follow up on the money received from entities in response to BSCIP liens. Initiate and follow up on contacts with attorneys and counselors regarding collections, files, liens with county clerks, and maintain contact to assure the Department of Health’s lien rights are protected. Answer phones as necessary. Incoming calls are answered promptly. Maintain calendar for assigned attorney(s), preplan and schedule appointments, meetings, conferences, and hearing dates. Arrange for court reporters at depositions and hearings. Make travel arrangements, which may include air reservations, rental car, hotel room, etc. Process travel reimbursement claims. Communication with other attorneys, staff and clients about hearings, trials, appeals, subpoenas, etc. Perform electronic filings in various courts and provide e-service to the appropriate parties. Perform related work as required including assisting other support staff and other attorneys. Required Knowledge, Skills, and Abilities: Ability to work independently. Ability to plan, organize, and coordinate work assignments. Ability to establish and maintain effective working relationships. Ability to communicate effective. Knowledge of Microsoft Office software. Knowledge of standard business formats and styles for letters and pleadings necessary to carry out functions. Familiarity with case reporting and organization of statutes and regulations (federal and state). Knowledge of general legal principles, practices, and procedures; legal terminology; levels of judicial system and administrative rules and regulations. Ability to perform legal research, collect legal data for use in preparing legal documents. Qualifications: 1 to 3 years of experience as a legal assistant. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be theHealthiestState in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Florida Department of Health 2585 Merchants Row Boulevard The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending on the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (Department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr