Office Manager

Office Manager

Reports to the Director of assigned department. Position is responsible for overall front office activities, working independently to provide executive assistance to Director, process payroll, administrative & personnel functions, reception, mail, and office supplies purchasing services.

Primary Job Functions

• Supervises and coordinates overall administrative activities for the Office Services department; organizes office operations and procedures.
• Manages the reception area to ensure effective telephone and reception services as first point of contact on behalf of the organization; greets and directs visitors in a professional, friendly and hospitable manner.
• Provides administrative and human resources support to the CMM and staff
• Assist the CMM with recruiting, to include reviewing resumes, contacting candidates and scheduling interviews
• Process backgrounds checks for new hires
• Assist newly hired employees with electronic onboarding and completion of government documentation including Form DA 306
• Prepare and process government gate pass documentation
• Reviews & edits payroll punches, inserts leave hours as needed, resolves employee issues regarding payroll.
• Approve PO in JAMIS for Cleark III, Monitors office supplies inventory and places routine orders as needed to maintain adequate stock; orders and delivers supplies as requested by corporate office staff.
• Sorts and delivers internal mail, prepares packages for shipping and mails outgoing correspondence.
• May participate in special departmental projects; performs data entry and scanning as needed.
• Performs other duties as assigned.

Education, Experience and Certification

• High School or equivalent
• 2 years' experience in an office management role or experience providing administrative support to senior staff, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
• Microsoft Certifications a plus

Knowledge, Skills, and Abilities

• Working knowledge of mail/package process with Federal Express and US mail
• Proficiency in Microsoft Office Suite, including Outlook, Word and Excel
• Excellent interpersonal and communication skills
• Ability to effectively communicate with the government
• Excellent organizational skill
• Knowledge of government systems

The base salary range for this position is $60,000 to $85,000. This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.