Executive Assistant III

Position Details Position Information Internal Posting? This Search is Open to Current University of Idaho Employees Only Posting Number SP005466P Position Title Executive Assistant III Division/College Information Technology Services Department OIT VP Office Location Moscow Position Overview Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator’s views, preferences and decisions to internal and external constituents. Duties may include: Administrative and operational support: Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator Coordinate complex travel, meeting and event arrangements Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors Project and initiative support: Advise on agendas and meeting strategy, goals and outcomes Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders Advise on and help coordinate the strategic planning process Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit Represent the unit on university-wide committees as appropriate Information gathering, reporting and communications: Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed Develop draft communications such as talking points, speech scripts and responses to correspondence Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator Other duties as assigned Position Qualifications Required Experience Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator Required Education High School Diploma or equivalent Required Other None Preferred Education Associate’s or bachelor’s degree Preferred Experience Working in higher education Supporting project teams Providing support to committees and/or boards Working in an environment that requires adherence to strict confidentiality standards Using computer information systems that manage an organization’s finances, business processes and records with a preference for experience using Banner, Chrome River and MyUI Physical Requirements & Working Conditions None Degree Requirement N/A: No degree requirement Posting Information FLSA Status Non-Exempt Employee Category Classified Pay Range Salary starts at $75,360 annually. A higher starting salary may be considered based on education, relevant experience, skills, internal equity, and available budget resources. Type of Appointment Fiscal Year FTE 1 Full Time/Part Time Full Time A visa sponsorship is available for the position listed in this vacancy. No Posting Date 09/24/2026 Closing Date 10/08/2026 Open Until Filled No Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check. EEO Statement The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities. Join OIT | University of Idaho #J-18808-Ljbffr