Administrative Assistant

Job Description

Job Description

Position Details: 01

Title: Administrative Assistant (equiv T3)
Location: Binghamton, NY 13905

Pay Rate: $20.82  per hour on W2

Contract: 12 Months contract with potential extension

Shift: Monday-Friday 7:30am-4:30pm (Core Hours)

Authorization: US Citizenship Required 

Contractor - T3 - Administrative Assistant (Coord, Admin) – Binghamton, NY

What You Will Do:

The Administrative Assistant provides comprehensive administrative and operational support to the engineering team and leadership while serving as a central resource for site-wide business needs. This role requires professionalism, sound judgment, confidentiality, and the ability to operate effectively in a fast-paced environment. This is an onsite role.

• Serve as the main point of coordination for day to day site needs and activities, including supporting the Binghamton Facility Site Lead.

• Serve as a primary resource for general site inquiries, visitor assistance, and information routing; welcome visitors and ensure smooth site operations.

• Maintain facility wide distribution lists and organize general site documentation, including safety information, emergency response procedures, and other reference materials.

• Coordinate onsite and offsite meetings, events, meals, and employee engagement activities; plan and support morale-building initiatives.

• Manage digital signage and workplace displays to ensure information remains current and useful.

• Coordinate catering for meetings and events, and assist with ordering and organizing office supplies, business cards, and shipping needs.

• Support onboarding activities by coordinating workspace assignments, desk setup, and new employee resources.

• Arrange domestic and international travel in accordance with company policies and assist with corresponding expense reports.

• Share site wide communications including announcements, new hire welcomes, and event updates.

• Provide calendar assistance to leaders and help coordinate customer visits, onsite meetings, and conference room usage.

• Assist with community involvement efforts, including local community grants.

• Complete Denied Party Screenings as needed for business processes.

• Prepare meeting materials, presentations, reports, and documents using the Microsoft Office Suite.

• Collaborate with other administrative professionals to ensure coordinated support across teams and functions.

• Perform additional administrative and project duties as business needs evolve.

What You Will Learn:

• Cross-functional site operations and coordination within engineering and site support.

• Process improvement and workflow optimization.

• High-visibility communication, customer service, and stakeholder management.

• Best practices for supporting multiple leaders and dynamic priorities.

• Tools and systems used in administrative operations, including travel, purchasing, and expense platforms.

Qualifications You Must Have:

• High school diploma or AA/AS degree and at least four years of relevant administrative experience; or six years of experience without a degree.

• Demonstrated ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.

• Strong verbal and written communication skills.

• Proficiency with Microsoft Office Suite.

• U.S. citizenship.

Qualifications We Prefer:

• Experience supporting multiple leaders or engineering organizations.

• Experience with Concur, SAP, Ariba, SharePoint, or similar administrative platforms.

• Strong customer service skills and the ability to remain calm under pressure.

• Ability to quickly learn new tools and technologies.

• Experience coordinating site-wide events or supporting facilities, onboarding, or operational tasks.

aerospace and defense

Company Description

aerospace and defense