Human Resources Assistant

Job Title: Human Resources Assistant

Pay Rate: $30 to $35/HR

Duration: 4 months

Location: Darien, CT (Onsite)

Shift: 8 AM - 5 PM

Our client is seeking an organized, detail-oriented Human Resources Assistant to support an HR operations team with employee record organization, document tracking, and administrative coordination. This position will focus on reviewing and preparing a large volume of existing employee files for appropriate retention and secure offsite storage. The ideal candidate is comfortable working with confidential information, using Microsoft Office , and coordinating with internal teams while maintaining accurate records. This entry-level opportunity suits candidates with HR internship, administrative , or document -management experience.

• Review and sort employee records , distinguishing personnel documentation from medical files .
• Organize paper records into appropriate categories and chronological groupings.
• Maintain and update tracking spreadsheets for active and terminated employee files .
• Record relevant file-retention information and verify documentation before handoff.
• Prepare files and boxes for transfer according to established recordkeeping procedures.
• Coordinate document pickup schedules with the HR Operations team.
• Arrange and support the secure transfer of records to an external storage provider.
• Scan, file, label, and index documents as needed.
• Check records and tracker entries for completeness, consistency, and accuracy.
• Handle sensitive employee information with discretion and follow applicable confidentiality procedures.
• Respond professionally to employee inquiries and route requests to the appropriate HR representative.
• Take messages and ensure follow-up when HR team members are unavailable.
• Assist with routine HR administrative activities and employee documentation.
• Use Microsoft Word, Excel , and relevant internal systems to maintain records and support daily operations.
• Identify opportunities to improve filing, tracking, and document-handling processes.

Requirements :

• Entry-level experience is welcome; approximately 0–2 years of relevant HR , administrative , records -management, or document -processing experience is preferred.
• HR internship or related academic exposure is a plus.
• Strong attention to detail and the ability to organize and process high volumes of paperwork.
• Working proficiency in Microsoft Word, Excel , and general computer applications.
• Ability to maintain accurate spreadsheets , trackers , and employee records .
• Understanding of confidentiality when working with personnel, medical, or other sensitive documents .
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Effective written and verbal communication skills and a customer-service-oriented approach.
• Ability to work collaboratively with HR colleagues and coordinate administrative handoffs.
• SAP, HRIS , online eligibility system, or similar database experience is preferred.
• Previous experience in a manufacturing or industrial environment is beneficial but not required.
• Must be able to work onsite in Darien, CT, for the four-month contract assignment.