Clerk, Billing & Invoice

KeHE Billing & Invoice Clerk for Operations

At KeHE, we're obsessed with creating solutions, unboxing potential, and serving others and it all starts with you. As an employee-owned distributor of natural and organic, specialty, and fresh products, we're committed to making a positive impact and scaling our success together. With a culture that fosters development and opportunity, you'll be embarking on a career that's moving forward. When you join KeHE, you're becoming part of a team that is a force for good.

Primary Responsibilities

The Billing & Invoice Clerk for Operations is responsible for accurately preparing, reviewing, and processing billing and invoicing related to warehouse operations and customer activity. This role supports financial accuracy, timely invoicing, and compliance with customer and internal requirements. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE's Mission, Vision, and Values.

Essential Functions

DUTIES, TASKS AND RESPONSIBILITIES:

• Prepare, review, and process warehouse-related invoices, including storage, handling, labor, and accessorial charges.
• Verify billing accuracy by reconciling invoices with warehouse activity, rate agreements, and system data.
• Investigate and resolve billing discrepancies, short pays, and customer inquiries in a timely manner.
• Maintain accurate records of invoices, credits, adjustments, and supporting documentation.
• Collaborate with Warehouse Operations, Transportation, and Accounts Receivable teams to ensure accurate and timely billing.
• Ensure billing complies with customer contracts, pricing agreements, and internal policies.
• Support month-end close activities by providing billing reports and documentation.
• Enter billing data into warehouse management systems (WMS), ERP, Chrome River or accounting systems.
• Assist with audits and respond to requests for billing or invoice documentation.
• Identify process improvement opportunities to increase billing accuracy and efficiency
• Other duties and projects as assigned.

SKILLS, KNOWLEDGE AND ABILITIES:

• Attention to detail and ability to work with numbers accurately.
• Proficiency in Microsoft Excel and basic data entry systems
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to communicate clearly both verbally and written, and ability to work cross-functionally.
• Basic understanding of billing, invoicing, and accounts receivable processes

Minimum Requirements, Qualifications, Additional Skills, Aptitude

EDUCATION AND EXPERIENCE:

• High school diploma or GED required.
• Minimum 1-3 years of experience in billing, invoicing, accounting support, or warehouse administration.
• Experience in warehouse, distribution, logistics, or transportation environment preferred.
• Experience working with WMS, ERP, or billing systems preferred

PHYSICAL REQUIREMENTS:

• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.

Equal Employer Opportunity Statement: KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.