EXECUTIVE ADMINISTRATIVE ASSISTANT -Bilingual In Spanish

Executive Administrative Assistant - Bilingual In Spanish Banking/Financial Services Location: New York, NY (270 Park Avenue) Pay Rate: $43.57/hr W2 Duration: 5 Months Schedule: Monday Friday | 40 Hours/Week Work Arrangement: 100% Onsite (No Remote/Hybrid Option) Position Overview We are seeking an experienced Executive Administrative Assistant to provide high-level support in a fast-paced corporate environment. The ideal candidate will be highly organized, detail-oriented, proactive, and fluent in Spanish. This role requires extensive calendar management, travel coordination, expense processing, and executive support. Key Responsibilities Manage complex executive calendars, scheduling meetings and resolving conflicts proactively Screen incoming calls and correspondence, exercising sound judgment and discretion Coordinate internal and external meetings, including logistics and scheduling Arrange complex domestic and international travel, including visa procurement and itinerary management Organize internal and external events, including catering, transportation, and meeting logistics Process invoices and expense reports through Concur while ensuring compliance with company policies Support employee onboarding and offboarding, including equipment requests and system access coordination Draft and distribute professional emails and communications to stakeholders at all levels Maintain organizational charts, executive biographies, and departmental documentation Anticipate needs, manage priorities independently, and communicate potential issues proactively Assist with preparing presentations, spreadsheets, reports, printing, and binding materials for executive and client meetings Welcome and assist visitors and clients as needed Required Qualifications 6+ years of Executive Administrative Assistant experience supporting senior leaders Fluent Spanish language skills (Required) Strong calendar management and meeting coordination experience Experience arranging complex international travel and obtaining visas Proficiency with Concur expense management Advanced Microsoft Office skills, including Outlook, Excel, PowerPoint, and Word Excellent organizational skills with strong attention to detail Professional communication and interpersonal skills Ability to work onsite five days per week Preferred Qualifications Experience supporting executives in large corporate environments Strong client-facing experience Ability to manage multiple priorities with minimal supervision Top Qualities for Success Spanish-speaking Highly organized with exceptional attention to detail Positive, proactive, can-do attitude Important Notes Fully onsite position candidates seeking hybrid or remote arrangements will not be considered This role is covering a maternity leave and is not expected to convert to a permanent position Occasional work outside normal business hours may be required Contract extension is possible but not guaranteed