Office Administrator

Job Description

The Office Administrator supports daily operations at our corporate headquarters and helps ensure the office runs smoothly and efficiently. This entry-level, onsite role serves as a key resource for employees, visitors, and vendors while providing administrative support across multiple teams. The ideal candidate is organized, dependable, detail-oriented, and willing to assist wherever needed. This position offers opportunities for growth and increased responsibility based on performance, initiative, and a commitment to supporting a positive workplace environment.

Job Duties & Responsibilities

• Assist employees across the corporate office with administrative tasks
• Support travel coordination
• Act as a point of contact for general office needs and requests
• Plan and support office events, lunches, holidays and in-office engagements
• Assist with basic document preparation (Word, Excel, PowerPoint)
• Set up and prepare meeting rooms (technology, materials, refreshments, etc.)
• Coordinate office needs including supply orders, copier maintenance, and vendor communication
• Help maintain organized filing systems
• Manage and distribute incoming and outgoing mail

Job Qualifications

Education:

• High school diploma/GED
• Associate's/Bachelor's degree is a plus

Experience:

• 0-2 years of administrative, office, or customer service experience preferred
• Experience in a corporate or construction environment is a plus

Skills:

• Strong organizational and time management skills
• Ability to manage multiple tasks and priorities at once
• Proficient in Microsoft Outlook, Teams, SharePoint, Excel, Word, PowerPoint, Copilot, and Navan
• Comfortable learning new software systems
• Clear and professional communication skills, both written and verbal
• Professional and comfortable interacting with executives, directors, employees, and external vendors
• Reliable and responsive
• Detail-oriented and proactive
• Willing to take ownership without needing close supervision
• Adaptable and team-oriented
• Service-minded with a willingness to help wherever needed
• Maintains high standards for accuracy, organization, and follow-through
• Pays close attention to details while understanding overall business priorities

Growth Opportunity

This role is intentionally designed as a starting point within the company. High performers will have the opportunity to transition into a department that fits their strengths and interests as they build relationships and demonstrate capability.

Working Conditions

• Full-time, onsite role based in the corporate headquarters
• Fast-paced, team-oriented environment with a mix of routine and ad hoc support needs

Physical Requirements

• Able to demonstrate the manual dexterity to operate a personal computer effectively.
• Able to communicate orally in a clear manner.
• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner and calculator.

Direct reports

This position has no direct reports.

*We are an Equal Opportunity Employer*