Accounting Assistant

Job Description

Job Description

A hospitality company in Pacific Palisades is hiring an Accounting Assistant on a contract basis with potential to go contract-to-hire. The Accounting Assistant supports the day-to-day financial operations of the organization and helping ensure the accounting department runs smoothly. This position works closely with the finance team to maintain accurate records, process transactions, and assist with a variety of accounting and administrative functions.

Key Responsibilities

Process invoices, verify accuracy, and ensure timely payment to vendors

Maintain organized accounts payable records and supporting documentation

Assist with resolving billing discrepancies and vendor inquiries

Support month-end and year-end close activities

Prepare and file check runs

Perform monthly vendor reconciliations

Post daily charge batches

Print daily credit card batches from ETS

Input food and beverage inventory and verify pricing and item units at month-end

Ensure compliance with accounting policies, procedures, and internal controls

Provide administrative support to the finance team on special projects and ad hoc tasks

Handle sensitive financial information with a high level of confidentiality and professionalism

Perform other duties as assigned by the Controller within the reasonable scope of the role

Qualifications

Proficiency in accounting software and Microsoft Excel

High school diploma or equivalent required

Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience will also be considered

This is an onsite role in Pacific Palisades Monday - Friday. Typical hours are 6:30 - 3:30PM with some flexibility. Pay is $21-23/hr, based on experience. 

• At least two years of experience in an accounting or finance support position.
• Proficiency with accounting software and strong working knowledge of Microsoft Excel.
• Practical experience in accounts payable, accounts receivable, bank reconciliations, invoice coding, and transaction processing.
• Solid understanding of core accounting practices and the ability to apply them accurately in daily work.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Effective written and verbal communication skills, along with the ability to work both independently and as part of a team.
• High school diploma or equivalent required; a degree in accounting, finance, or a related field is preferred.
• Sound judgment, discretion, and adaptability when managing confidential information and shifting priorities.