Administrative Specialist

Summary

This position is located in the Office of the Under Secretary of War for Intelligence and Security (OUSW(I&S)), Enterprise Administration and Management (EAM) Office.

The Under Secretary of War for Intelligence and Security (USW(I&S)) serves as the Principal Staff Assistant (PSA) and advisor to the Secretary of War (SecWar) regarding Intelligence; Counterintelligence (CI); DoW-wide Law Enforcement (LE) statute 10 USC 2672; and Security.

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Duties

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This Position is a Defense Civilian Intelligence Personnel System (DCIPS) position in the Excepted Service under 10 U.S.C. 1601

If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.

If selected, non-DCIPS candidates must acknowledge that the position they have been selected for is in the excepted service and covered by DCIPS.

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Incumbents typical work assignments may include the following:

• Serves as the Chief of Information Management providing strategic oversight and the execution of the organization's Freedom of Information Act (FOIA), Privacy, Civil Liberties and Transparency (PCLT), and Records Management (RM) programs.
• Independently monitors all phases of data lifecycle to include the collection, use, dissemination, disclosure and destruction of information within OUSW(I&S), ensuring strict alignment with federal statues and agency policies.
• Formulates and integrates policy-based processes, roles and controls governing organization wide data and records creation, collection, use, stored and disposition.
• Safeguards sensitive information while supporting accountability and transparency initiatives.
• Serves as the Component Records Management Officer (CRMO) ensuring compliance with Federal laws, policies, and records retention schedules across OUSW(I&S).

Requirements

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Conditions of employment

• U.S. Citizenship is required
• Males born after 12-31-59 must be registered or exempt from Selective Service (see
• Selectee might be required to successfully complete a two-year trial period
• Must be determined suitable for federal employment
• Required to participate in the direct deposit program
• This position is subject to pre-employment and random drug testing
• Selection under this appointment authority does not confer civil service competitive status.
• The incumbent must be able to obtain and maintain a Top-Secret security clearance with Sensitive Compartmented Information (SCI). A Special Background Investigation (SBI) is required with favorable adjudication by a determining authority.
• Must be willing to undergo and successfully complete a counterintelligence-scope polygraph examination with No Deception Indicated (NDI) on a pre-appointment and periodic basis. (If Applicable)
• The incumbent must obtain and maintain a U.S. Government passport and be willing to travel internationally. -AND- This position may require up to 25% occasional travel (See Additional Information)
• Recruitment incentive may be authorized in accordance with regulatory requirements.

Qualifications

The DCIPS occupational structure provides the foundation for managing the DCIPS pay structure. It consists of the following elements: mission categories, occupational groups, and work categories, work levels, pay band (for those DCIPS Components operating under the DCIPS pay banded structure using pay plan IA) and grades (for those DCIPS Components operating under the GG graded structure using pay plan GG), job titles, and competencies.

You may qualify at the GG-13 level, if you fulfill the following qualification requirement:

Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills, and abilities necessary to successfully perform the duties of the position. Such experience is typically in or directly related to the work of the position to be filled. Qualifying experience would be demonstrated by 1) Providing guidance on the strategic oversight and the execution of Freedom of Information Act (FOIA), Privacy, Civil Liberties and Transparency (PCLT), and Records Management (RM) programs; 2) Formulating policy-based processes by analyzing information that influences these programs; and 3) Monitoring all phases of the data lifecycle pertaining to records management.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. It is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the length of your creditable experience for qualification requirements, you will be removed from consideration.

Your resume may not exceed two (2) pages . For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration.

Read more about what should I include in my federal resume? at

ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.

Education

Education cannot be substituted for experience.

Additional information

Conditions of Employment:

The incumbent must obtain and maintain a U.S. Government passport and be willing to travel internationally. -AND- This position may require up to 25% occasional travel away from your normal duty station for official business on military or commercial aircraft.

As a condition of employment for accepting this position, you will be required to serve a 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

- your performance and conduct;

- the needs and interests of the agency;

- whether your continued employment would advance organizational goals of the agency or the Government; and

- whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Other priority consideration programs will continue under their current operating procedures.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing an online application, you may request an alternative application. Please send an email to the following address for information on how to obtain an alternative application: View email address on click.appcast.io

Reemployed Annuitants: Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. /

Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

Nepotism: Under the provisions of 5 USC 3110, an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative.

Additional vacancies may be filled by this announcement .

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.