People Operations Specialist - Onsite

Job Description

Job Description

People Operations Specialist

We're looking for a People Operations Specialist to manage day-to-day HR support across multiple business units. You'll own benefits administration, payroll accuracy, HRIS data management, employee onboarding and offboarding, and compliance activities. This is an in-office role that reports to leadership and works closely with employees and managers across the organization.

Key Responsibilities

Benefits & Retirement Administration

• Administer employee benefit programs including medical, dental, vision, life insurance, voluntary benefits, and retirement plans.
• Manage employee enrollments, terminations, qualifying life events, and coverage changes in benefits and payroll systems.
• Administer 401(k) plans and employee stock programs, including enrollments, contributions, and reporting.
• Administer COBRA and workers' compensation programs.

Leave & Payroll Administration

• Administer leave programs including FMLA, disability, and company leave policies.
• Ensure payroll accuracy by validating start dates, stop dates, pay rate changes, and documentation of raises and promotion changes.
• Process payroll election changes and ensure all changes are accurately reflected in payroll systems.
• Collect, track, and input hours and leave information to meet payroll deadlines.

HRIS & Data Management

• Maintain and audit employee data in the HRIS, including job changes, leave status, workers' compensation coding, and compliance records.
• Ensure all employment documentation is completed accurately and maintained in accordance with company policies.
• Support audits related to personnel files, I-9 documentation, payroll, and benefits.

Recruitment & Onboarding

• Coordinate recruiting efforts including job postings, candidate screening, interview scheduling, and offer preparation.
• Facilitate onboarding and orientation for new employees.
• Coordinate offboarding activities, exit interviews, and separation documentation.

Policies & Compliance

• Assist with employee handbook updates, HR policies, and internal procedures.
• Maintain accurate employee records and HR documentation.

Qualifications

Required

• 3+ years of HR experience, with emphasis on HR operations and benefits administration
• Proficiency with HRIS platforms and strong attention to data accuracy
• Strong analytical skills with exceptional attention to detail and accuracy
• Demonstrated ability to maintain confidentiality and handle sensitive employee information
• Detail-oriented, proactive, and accountable work style
• Collaborative, team-focused approach with a customer-service orientation

Preferred

• Experience with benefits platforms and payroll systems
• Knowledge of ERISA, ACA compliance, and state employment law
• Familiarity with 401(k) administration and retirement plan compliance
• HR certification (PHR, SHRM-CP, or equivalent)

Essential Functions

This is an in-office position. Essential functions include working in an office environment during business hours, using computers and HRIS systems for extended periods, and maintaining direct availability for in-person communication with employees and managers across multiple business locations.