Sr. Executive Assistant

Position Summary

The Senior Executive Assistant to the CEO provides high-level, strategic administrative support to maximize the CEO's effectiveness, time, and focus in a fast-paced, growth-oriented environment. This role goes beyond traditional administrative duties, requiring strong judgment, discretion, and a proactive approach to managing priorities, information, and relationships. The position operates with a high degree of independence while collaborating across the Executive Leadership Team and key stakeholders.

Essential Functions

• Manage and prioritize the CEO's calendar, ensuring alignment with strategic business priorities and evolving demands
• Evaluate and triage meeting requests to focus on high-value activities.
• Prepare the CEO for meetings, decisions, and engagements by providing clear, concise briefings and relevant materials.
• Draft, review, and manage communications on behalf of the CEO.
• Coordinate executive-level meetings, including agendas, materials, logistics, and follow-up actions.
• Track key action items and ensure timely execution across stakeholders.
• Manage complex travel arrangements and logistics, adapting to frequent changes.
• Conduct research, gather information, and prepare summaries or reports to support decision-making.
• Facilitate effective communication and collaboration across the Executive Leadership Team.
• Build and maintain strong, strategic relationships across all levels of the organization.
• Handle sensitive and confidential information with the highest level of discretion and integrity.
• Independently initiate and improve processes to manage projects, information, and workflows.
• May coordinate or direct support staff and resources as needed.
• This position is required to report to Tronair HQ daily, unless traveling for business.

Qualifications

• Bachelor's degree preferred.
• 5+ years of experience supporting senior executives, ideally at the CEO or C-suite level (4-7 years minimum required).
• Proven experience in fast-paced, high-accountability environments with shifting priorities.
• Demonstrated ability to manage complexity, competing demands, and projects with minimal direction.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills, with the ability to interact effectively at all levels.
• High level of professionalism, discretion, and sound judgment.

Technical Skills

• Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint).
• Expertise in calendar and email management.
• Experience with collaboration and task tracking tools.
• Familiarity with AI tools and technologies to improve efficiency is a plus.

Physical Requirements


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee must be able to:

• Ability to sit for extended periods of time, particularly when working on the computer
• Ability to work in a fast-paced environment
• Ability to follow all safety requirements when on shop floor
• Ability to use standard office equipment (copier, fax, telephone, computer, etc.)

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this position. The noise level in the work environment when in the office is usually quiet, and usually louder in the manufacturing environment.

This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Critical features of this job are described under the headings above. They are subject to change at any time in the course of normal business operations.

Tronair is an EEO/AA employer - Disabled/Veteran