Executive Assistant (Global Client Coverage)

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Department Profile The Integrated Firm Client Coverage (IFCC) team, which sits within Integrated Firm Management, is responsible for identifying and facilitating cross‑business opportunities across Morgan Stanley’s wealth and investment management and institutional divisions. Role will require in office attendance 5 days/week. Job Responsibilities Act as first point of contact for inbound and outbound phone calls, applying discretion and judgement when dealing with sensitive information. Understand the important clients/colleagues, take accurate messages and stay informed of manager's whereabouts. Interface with various departments to collect information, respond to requests and obtain services on behalf of the manager. Maintain manager calendar via Outlook which includes scheduling meetings/conference calls, addressing meeting conflicts and assisting with hosting video conferences. Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests. Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, and assisting with international travel requirements (e.g., visas, entry letters). Prepare and submit expense reports on a timely basis for travel or business‑related expenses, follow up on discrepancies and missing receipts to keep balances current. Create, edit and format documents using Microsoft Office Suite and Adobe Pro. Collaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessary. Manage shared sites such as Microsoft Teams, SharePoint and other collaborative sites. Support the team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitors and handling all incoming/outgoing mail and packages. Process invoices and create funding requests using internal platforms. Assist on ad hoc projects and provide backup coverage for other administrative assistants, as needed. Qualifications Experience supporting senior executive including heavy calendar management and phone coverage. Must be flexible covering senior executive in different time zones given New York base and frequent Asia/Japan travel. Experience working in the financial services industry (5‑10 years). College Degree Preferred (or 5+ years of relative corporate experience preferred). Excellent communication, writing, judgement, and problem‑solving skills. Strong attention to detail as well as solid organization/time management skills. Must be an enthusiastic and positive team player who is willing to help out and work well with others. Able to work in a fast‑paced environment and handle multiple tasks concurrently. Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts. Knowledge of Office 365 and Microsoft Teams a plus. Japanese language skills preferred. Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements. Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus. Solid typing skills (60+ wpm). Expected base pay rates for the role will be between $70,000 and $115,000 USD per year at the commencement of employment. Base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which may also include commission earnings, incentive compensation, discretionary bonuses, other short and long‑term incentive packages, and other Morgan Stanley sponsored benefit programs. Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. For more information, please visit: #J-18808-Ljbffr