Executive Assistant

Job Description

Are you a highly effective administrative professional with a go-getter attitude and a proven track record in supporting senior executives? Are you interested in leveraging your talents while advancing your career in a thriving fast-paced publicly traded company as a part of the executive office team? If you're computer savvy, professional, reliable, resourceful, and have stellar communications skills, please read on...At Verisk, you can build a rewarding career with challenging and meaningful work, create a positive, lasting impact on the business, and find the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize aspects of your career path, your educational opportunities and your benefits. And our culture of innovation means your ideas on how to improve our business will be heard. As key contributors to our success, our team members enjoy working in a business casual, collaborative environment that offers state-of-the-art resources, advanced technologies and an excellent benefits package!

We are looking for a self-starter who has the ability and the drive to provide high level support to Verisk's SVP of Claims Sales.

This Executive Assistant role requires a unique mix of strong organizational skills in order to manage calendars and scheduling, domestic and international business travel, customer meetings, management meetings, employee town halls, off-site conferences, videoconferences and other virtual events. You will be expected to create and update presentations intended for Verisk's Board of Directors, senior management and key customers; prepare formal business correspondence; manage communications; and follow-up on outstanding items as necessary. The successful candidate will need to maintain continuous contact and personal communication with Verisk executive management and senior business leaders globally, as well as with external parties - including senior leaders of companies. Your presence, character and professionalism will make you a cultural champion for the Verisk Way. You hold the front line of the organization you support, and working in the Executive offices of Verisk, you will interface regularly with all levels of staff both internally and externally, as well as with visitors.

This position is based in our Jersey City, NJ office, conveniently located across the street from the Newport path station. Just one stop from Christopher Street, we're an easy 10 minute commute from lower Manhattan (and about 20 minutes from Brooklyn).

Responsibilities

• Manages multiple, ever changing calendar of appointments and proactively identifies and solves for potential scheduling conflict
• Intense, extensive global and domestic travel planning, end to end management of complex and time sensitive travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers.
• Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization.
• Prepare, reconcile and track expense reporting and reimbursement via Concur.
• Oversee the set-up and agenda for planning and execution of internal and external events, including researching venues, coordinating guest speakers, scouting locations, coordinating scheduling, accommodations, AV needs, catering, etc.
• Organize and safeguard all highly confidential company files and information.
• Assist in ad-hoc reports and other requests as needed. Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and other C-suite leaders, as needed
• Create and develop highly professional visual presentations for senior management.
• Answer phones for executive management. Take messages or field/answer all routine and non-routine questions. Work in cooperation with other executive administrative assistants to cover phones.
• Act as a liaison with other departments and outside companies; work cooperatively with all levels of staff. Handle confidential and non-routine information and explain policies when necessary to team and colleagues.
• Initiate and maintain organizational and tracking systems, including filing systems
• Successfully completes ad hoc projects including research and drafting assignments

Qualifications

• 5-10 years' experience in a senior administrative role supporting executives with global responsibility. College degree strongly desired but not required.
• Familiarity with a dynamic and fast-paced global company's operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team's needs.
• Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision.
• Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners.
• Executive presence, maturity and judgment, and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality.
• High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach. Establish and maintain strong working relationships with other executive administrative assistants across Verisk.
• Prior experience submitting expenses, providing heavy calendar management, and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required.
• Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning
• Proficiency in Diligent or similar Board of Directors management software preferred
• Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail.
• Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism.
• Driven to get things done with excellence and timeliness.

About Us

For over 50 years, Verisk has been the leading data analytics and technology partner to the global insurance industry by delivering value to our clients through expertise and scale. We empower communities and businesses to make better decisions on risk, faster.

At Verisk, you'll have the chance to use your voice and build a rewarding career that's as unique as you are, with work flexibility and the support, coaching, and training you need to succeed.


For the eighth consecutive year, Verisk is proudly recognized as a Great Place to Work® for outstanding workplace culture in the US, the fourth consecutive year in the UK, Spain, and India, and the second consecutive year in Poland. In addition, we've been recognized by The Wall Street Journal as one of the Best-Managed Companies and by Forbes as a World's Best Employer, testaments to the value we place on workplace culture.

We're 7,000 people strong. We relentlessly and ethically pursue innovation. And we are looking for people like you to help us translate big data into big ideas. Join us and create an exceptional experience for yourself and a better tomorrow for future generations.

Verisk Businesses

Underwriting Solutions - provides underwriting and rating solutions for auto and property, general liability, and excess and surplus to assess and price risk with speed and precision

Claims Solutions - supports end-to-end claims handling with analytic and automation tools that streamline workflow, improve claims management, and support better customer experiences

Property Estimating Solutions - offers property estimation software and tools for professionals in estimating all phases of building and repair to make day-to-day workflows the most efficient

Specialty Business Solutions - provides an integrated suite of software for full end-to-end management of insurance and reinsurance business, helping companies manage their businesses through efficiency, flexibility, and data governance

Catastrophe and Risk Solutions - provides risk modeling solutions to help individuals, businesses, and society become more resilient to catastrophic events.

Marketing Solutions - delivers data and insights to improve the reach, timing,relevance, and compliance of every consumer engagement

Life Insurance Solutions - offers end-to-end, data insight-driven core capabilities for carriers, distribution, and direct customers across the entire policy lifecycle of life and annuities for both individual and group.

Verisk Maplecroft - provides intelligence on sustainability, resilience, and ESG, helping people, business, and societies become stronger

Verisk Analytics is an equal opportunity employer.

Verisk invests in a benefits package for all employees that includes the following: Health Insurance, a Retirement Plan, Disability benefits, and a Paid Time Off program. We offer a competitive total rewards package that includes base salary determined based on role, experience, skill set, and location.

All members of the Verisk Analytics family of companies are equal opportunity employers. We consider all qualified applicants for employment without regard to race, religion, color, national origin, citizenship, sex, gender identity and/or expression, sexual orientation, veteran's status, age or disability. Verisk's minimum hiring age is 18 except in countries with a higher age limit subject to applicable law.

Unsolicited resumes sent to Verisk, including unsolicited resumes sent to a Verisk business mailing address, fax machine or email address, or directly to Verisk employees, will be considered Verisk property. Verisk will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

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