Executive Assistant #1004494

Job Title: Executive Assistant (Senior Leadership Support)

Location: Jersey City , NJ preferred (Hybrid)

Employment Type: Contract-to-Hire (CTH)

Role Overview

We are seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive day-to-day operations.

This role goes beyond traditional administrative support and includes coordination, communication, project tracking, and analytics support. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment while maintaining discretion and confidentiality.

Key Responsibilities

• Provide high-level administrative support to senior executives, including:
• Complex calendar management
• Scheduling internal and external meetings
• Coordinating travel and handling expense reporting
• Prepare and manage communications, presentations, reports, and meeting materials
• Take and distribute meeting notes, track action items, and follow up on deliverables
• Coordinate large-scale meetings and events (e.g., town halls, leadership meetings) including logistics, agendas, and execution
• Act as a liaison between executives, internal teams, and external stakeholders
• Maintain strong relationships across departments to ensure seamless coordination
• Support special projects and operational initiatives as needed
• Assist with reporting and basic analytics, using Excel and other tools
• Ensure alignment with risk, compliance, and internal control processes

Required Qualifications

• Experience supporting senior leadership or C-suite executives
• Strong proficiency in Microsoft Office:
• Excel (reporting, tracking)
• PowerPoint (presentations)
• Word (documentation)
• Excellent communication skills (written and verbal)
• Strong organizational and time management skills
• Ability to multitask and prioritize in a fast-paced environment
• High level of attention to detail and accuracy
• Ability to handle confidential information with discretion
• Comfortable working across global and virtual teams