Executive Assistant to the Chancellor - New York, NY

Executive Assistant

Job Purpose:

Position provides managerial and administrative support to the Chancellor and affiliated clergy/religious in the various responsibilities of the Office of the Chancellor.

Reports to: Chancellor

Responsibilities & Duties:

• Assist the Chancellor in all matters related to the Office of the Chancellor.
• Ongoing liaison with all Departments and Divisions on behalf of the Chancellor.
• Manage and monitor all scheduling associated with the ongoing operation of the Office of the Chancellor, as necessary.
• In the absence of another member of the Chancery team, assume the responsibilities of that person, which may require immediate attention.
• Respond to internal and external inquiries (telephones, e-mail etc.) in a diplomatic and professional manner, processing them as needed, and interfacing with the Office of the CFO, senior staff members, and Human Resources, as appropriate.
• Manage and prepare department reports, correspondence and projects.
• Maintain and update office files for the Chancellor.
• Manage all aspects of the daily operations.
• Compile ad-hoc reports, as assigned.
• Oversee other special projects and duties, as needed.

Education, Experience, & Skills:

• Bachelor’s degree required.
• 5+ years of proven senior administrative or secretarial experience supporting senior managers in highly professional corporate or large not-for-profit setting.
• Deep knowledge, understanding, and respect for the teachings, values, mission, and organizational structure of the Catholic Church.
• Strong proficiency in Microsoft Office Suite, especially in Outlook, Word, Excel, and PowerPoint.
• Bilingual English/Spanish is highly preferred.
• Excellent oral and written communication skills.
• Cordial, professional and team oriented.
• Proven ability to meet project and task deadlines with minimal supervision.