Administrative Assistant

Join our awesome team and become an essential part of our success! In this role, you'll help keep the Engineerig/Maintenance department organized and running smoothly by managing key administrative and clerical responsibilities.

Job Summary:

Performs all basic administrative functions in the Engineering department and responsible for ensuring the efficient operation in accordance with Aimbridge Hospitality standards.

Job Duties:

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

• Maintain regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling which will vary according to the needs of the hotel. Possible weekends and Holidays based on business demands. • Maintain high standards of personal appearance and grooming, which include compliance with the Aimbridge Hospitality dress code and wearing name tag when working (per brand standards).

• Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations. • Be familiar with all Aimbridge Hospitality policies and house rules.

• Answer all incoming telephone calls.

• Keep all files updated and organized.

• Order materials and supplies as necessary.

• Collect and distribute department mail.

• Type purchase orders.

• Log and maintain records of purchase orders.

• Dispatch work orders

• Process and file all log sheets.

• Participate in all department inventories.

• Participate in departmental payroll processing.

• Attend meetings as necessary and take minutes as required.

• Ensure employees are at all times, attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.

• Any other duties as required.

Education & Experience 

• College course work in related field helpful.

• Experience in a hotel or a related field preferred.

• High School diploma or equivalent required.

• Ability to type 55 wpm

• Proficient with Microsoft operating systems, OnQ and Sales Pro Enterprise

• Must be able to convey information and ideas clearly.

• Must be able to evaluate and select among alternative courses of action quickly and accurately.

• Must work well in stressful, high pressure situations.

• Must maintain composure and objectivity under pressure.

• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.

• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust or modify to meet the constraints of the particular need.

• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and guests.

• Must be able to work with and understand financial information and data, and basic arithmetic functions.