AP and Procurement Coordinator

AP & Procurement Coordinator Salary: $50,000 - $65,000 per year Benefits Medical Dental Vision 401k match Paid Time Off Bonus Position Summary Our client is seeking a highly organized and detail‑oriented AP & Procurement Coordinator to support our growing organization. This position is responsible for managing the accounts payable process, overseeing purchasing activities, and maintaining accurate inventory records for both consumable medical supplies and fixed assets. The ideal candidate is proactive, dependable, financially responsible, and enjoys creating efficient processes while ensuring accuracy and accountability. Essential Responsibilities Accounts Payable Process vendor invoices accurately and timely. Match invoices to purchase orders and receiving documentation. Prepare weekly accounts payable for approval and payment. Maintain vendor files, W-9s, and payment records. Resolve invoice discrepancies and vendor inquiries. Reconcile vendor statements. Assist with month‑end closing activities related to accounts payable. Purchasing Coordinate purchasing for all departments. Obtain pricing and quotes from vendors. Issue purchase orders and monitor order status. Ensure purchases comply with company purchasing policies and budgets. Develop and maintain positive vendor relationships. Identify opportunities for cost savings and process improvements. Inventory Management Maintain accurate inventory records for medical supplies and office supplies. Track consumable inventory levels and reorder supplies as needed. Coordinate inventory counts and reconciliations. Monitor inventory usage and identify trends or variances. Maintain records of company fixed assets, including equipment and technology. Assist with annual physical inventory and asset verification. Additional Responsibilities Maintain organized purchasing and inventory documentation. Prepare inventory and purchasing reports for leadership. Support internal controls and compliance initiatives. Assist with special projects and other administrative duties as assigned. Qualifications Associate's degree in Accounting, Business, Supply Chain, or related field preferred (equivalent experience considered). Minimum of 2 years of experience in accounts payable, purchasing, inventory management, or related roles. Strong organizational and time management skills. Excellent attention to detail and accuracy. Proficiency in Microsoft Excel and Microsoft Office. Experience with accounting and inventory software preferred. Ability to manage multiple priorities in a fast‑paced environment. Strong communication and customer service skills. Healthcare experience is preferred but not required. Preferred Skills Accounts payable processing Purchasing and procurement Inventory management Vendor management Microsoft Excel Financial recordkeeping Problem‑solving Process improvement Organization and attention to detail Equal Opportunity Employer Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. #J-18808-Ljbffr Jobot