Legal Billing Specialist

21 hours ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from firstPRO, Inc

Our client is seeking a diligent and experienced billing coordinator to join their team on a contract basis. This role will assist in managing billing activities for a designated portfolio of legal professionals and clients.

• Full-time: M-F
• Hybrid (3 days onsite)

Responsibilities:

• Develop in-depth understanding of client-specific billing arrangements, including terms, rate structures, and invoicing preferences.
• Generate and process invoices promptly and accurately, aligning with contractual agreements and discount terms.
• Utilize best practices to review, format, and distribute billing drafts and finalized invoices to clients.
• Ensure all submissions, especially electronic invoices, meet client-specific documentation and timeline requirements.
• Manage invoice revisions and billing adjustments promptly to maintain smooth cash flow and client satisfaction.
• Oversee billing activity for assigned attorneys, providing regular updates on outstanding billables and aged accounts.
• Collaborate with legal support staff and leadership to escalate and resolve overdue or disputed charges.
• Recommend financial write-offs where collections are no longer feasible or practical.
• Respond to information requests regarding billing details, account balances, accruals, and transaction discrepancies.
• Act as an advisor on billing protocols, policies, and compliance measures for internal and client-facing communications.
• Generate and distribute reports detailing unbilled hours and expenses for active matters.
• Review and resolve underpaid invoices by identifying discrepancies and following up accordingly.
• Leverage data tools (such as Excel and internal dashboards) to fulfill ad hoc reporting and data analysis needs.
• Support cash application by identifying and resolving unidentified payments efficiently.
• Help staff and attorneys resolve time entry and matter allocation issues.
• Coordinate with the Pricing Team for review and approval of any proposed alternative billing structures.
• Maintain accurate records of billing procedures, key deadlines, and client-specific preferences.
• Assist with legal audit responses by promptly providing requested financial records and account details.

Qualifications:

• 2+ years of experience in a professional services firm
• Proficiency in billing systems like 3E, Elite, or Aderant
• Demonstrated analytical and problem-solving capabilities
• Strong collaboration and communication skills with a professional demeanor
• Client-focused mindset with the ability to manage multiple tasks in a dynamic, fast-paced environment
• Able to operate independently and handle sensitive information with discretion
• Flexibility to work extended hours during peak periods to meet billing deadlines

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing

• Industries

  Staffing and Recruiting

Referrals increase your chances of interviewing at firstPRO, Inc by 2x

Sign in to set job alerts for “Billing Specialist” roles.

Accounts Payable / Receivable Specialist

Billing Specialist - Accounts Receivable & Appeals

Billing and Collections Specialist- 3243757

San Francisco, CA $25.00-$28.00 2 days ago

AR Correspondence Specialist, Revenue Cycle Management

Accounts Receivable Specialist - The Villages at Treasure Island

San Francisco, CA $30.00-$33.00 3 months ago

Emeryville, CA $58,000.00-$85,000.00 4 days ago

Resident Relations & Billing Coordinator

Hospital Billing and Follow Up Specialist

San Mateo County, CA $72,321.60-$90,459.20 3 weeks ago

Grants and Contracts Billing Coordinator

San Francisco, CA $57,000.00-$77,250.00 2 weeks ago

Resident Relations & Billing Coordinator

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.