Legal Billing Specialist

21 hours ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Direct message the job poster from firstPRO, Inc Our client is seeking a diligent and experienced billing coordinator to join their team on a contract basis. This role will assist in managing billing activities for a designated portfolio of legal professionals and clients. Full-time: M-F Hybrid (3 days onsite) Responsibilities: Develop in-depth understanding of client-specific billing arrangements, including terms, rate structures, and invoicing preferences. Generate and process invoices promptly and accurately, aligning with contractual agreements and discount terms. Utilize best practices to review, format, and distribute billing drafts and finalized invoices to clients. Ensure all submissions, especially electronic invoices, meet client-specific documentation and timeline requirements. Manage invoice revisions and billing adjustments promptly to maintain smooth cash flow and client satisfaction. Oversee billing activity for assigned attorneys, providing regular updates on outstanding billables and aged accounts. Collaborate with legal support staff and leadership to escalate and resolve overdue or disputed charges. Recommend financial write-offs where collections are no longer feasible or practical. Respond to information requests regarding billing details, account balances, accruals, and transaction discrepancies. Act as an advisor on billing protocols, policies, and compliance measures for internal and client-facing communications. Generate and distribute reports detailing unbilled hours and expenses for active matters. Review and resolve underpaid invoices by identifying discrepancies and following up accordingly. Leverage data tools (such as Excel and internal dashboards) to fulfill ad hoc reporting and data analysis needs. Support cash application by identifying and resolving unidentified payments efficiently. Help staff and attorneys resolve time entry and matter allocation issues. Coordinate with the Pricing Team for review and approval of any proposed alternative billing structures. Maintain accurate records of billing procedures, key deadlines, and client-specific preferences. Assist with legal audit responses by promptly providing requested financial records and account details. Qualifications: 2+ years of experience in a professional services firm Proficiency in billing systems like 3E, Elite, or Aderant Demonstrated analytical and problem-solving capabilities Strong collaboration and communication skills with a professional demeanor Client-focused mindset with the ability to manage multiple tasks in a dynamic, fast-paced environment Able to operate independently and handle sensitive information with discretion Flexibility to work extended hours during peak periods to meet billing deadlines Seniority level Seniority level Associate Employment type Employment type Contract Job function Job function Accounting/Auditing Industries Staffing and Recruiting Referrals increase your chances of interviewing at firstPRO, Inc by 2x Sign in to set job alerts for “Billing Specialist” roles. Accounts Payable / Receivable Specialist Billing Specialist - Accounts Receivable & Appeals Billing and Collections Specialist- 3243757 San Francisco, CA $25.00-$28.00 2 days ago AR Correspondence Specialist, Revenue Cycle Management Accounts Receivable Specialist - The Villages at Treasure Island San Francisco, CA $30.00-$33.00 3 months ago Emeryville, CA $58,000.00-$85,000.00 4 days ago Resident Relations & Billing Coordinator Hospital Billing and Follow Up Specialist San Mateo County, CA $72,321.60-$90,459.20 3 weeks ago Grants and Contracts Billing Coordinator San Francisco, CA $57,000.00-$77,250.00 2 weeks ago Resident Relations & Billing Coordinator We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr