Administrative Assistant

Administrative Assistant

The Virginia Cooperative Fish and Wildlife Research Unit seeks a highly organized and service-oriented professional to support its research, financial, and administrative operations. This role is integral to advancing the Unit's mission through effective coordination, compliance, and collaboration. The Administrative & Fiscal Coordinator provides comprehensive administrative, fiscal, and operational support to the Virginia Cooperative Fish and Wildlife Research Unit and assigned faculty within the department. This position coordinates federal and university administrative processes, including financial transactions, reporting, travel, and Research Work Orders (RWOs). The role serves as a liaison among faculty, students, university offices, and federal partners, supporting effective communication and ensuring compliance with university and federal policies, procedures, and deadlines. The position also supports departmental operations, including reporting, fiscal tracking, vehicle coordination, and administrative processes essential to the Unit's research and outreach mission.

Required Qualifications

• Experience providing administrative support in a professional office environment • Strong computer skills, including advanced proficiency in Microsoft Office applications • Ability to interpret and apply federal regulations and university policies and procedures • Strong organizational, time management, and problem-solving skills • Ability to work independently and manage multiple priorities • Effective written and verbal communication skills • Demonstrated ability to collaborate with diverse stakeholders • Demonstrated initiative and ability to learn and apply complex processes

Preferred Qualifications

• Experience with university financial and administrative systems (e.g., PageUp, HokieMart, Chrome River, MicroStrategy, Banner) • Experience with fiscal processing, bookkeeping, or accounting support • Familiarity with sponsored research administration or federal grant processes

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$41,000 - $45,000

Hours per week

40

Review Date

08/04/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Kelsey Lester at View email address on click.appcast.io during regular business hours at least 10 business days prior to the event.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer