Project Admin Assistant - Japanese Bilingual

TITLE: Project Admin Assistant LANGUAGE; Japanese bilingual STATUS: Temp, Part time (20 hours per week) LOCATION: Palo Alto WAGE: $25.00-30.00/h depending on experience HORK STYLE: Office work (no remote work is available) WORK HOUR：8h between 9:00 am – 6:00 pm, *lunch break unpaid Industry: Real Estate / Business Incubation Location: In-Office (Palo Alto, CA) Flexible work options: Not available (onsite role) Required Qualifications Japanese-English bilingual (business-level communication required) Prior experience working in a corporate or professional office environment Strong interpersonal skills and ability to interact professionally with guests and stakeholders Proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to handle administrative tasks with accuracy and attention to detail Strong time management and multitasking skills Ability to support event coordination and administrative operations Basic English communication skills for emails and conversations Professional business etiquette, especially in a Japan-related environment Comfortable working in a team-oriented, startup-like setting Responsibilities Serve as front desk reception and first point of contact for visitors and tenants Respond to inquiries via email, phone, and website contact forms Provide administrative support including document creation, scheduling, and coordination Assist in planning and executing events, including setup and vendor coordination Support community engagement and communication with facility users Manage facility-related administrative tasks and daily operations support Update website and online event announcements Assist with meeting coordination and preparation of meeting minutes Maintain organized records, databases, and documentation Support general office operations including mail handling and communication Ensure professional and clean working environment #J-18808-Ljbffr Pasona N A, Inc.