Project Assistant (Atlanta)

Project Assistant

Immediate need for a talented Project Assistant. This is a 12+ months contract opportunity with long-term potential and is located in Atlanta, GA (Onsite). Please review the job description below and contact me ASAP if you are interested.

Pay Range: $24/hr - $25/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Executive & Leadership Administrative Support
• Provide high-level administrative support to the Global Practice Manager and Leadership Team to ensure continuity of daily global practice and regional office functions and operations.
• Facilitate smooth communication between the Global Practice Manager, leadership, internal teams, and internal and external clients.
• Interact professionally with leadership members, company executives, client executives, government officials, media, and internal employees as needed.
• Assist leadership with calendar management, expense reports, travel arrangements, meeting coordination, and signature routing.
• Handle sensitive and confidential information while maintaining a high level of discretion.
• Project & Administrative Support
• Provide general administrative support for company projects and assist with administrative project execution as needed.
• Gather, compile, verify, and analyze information to prepare memos, letters, emails, reports, presentations, and other business documents.
• Organize and maintain project files, filing systems, records, and project communications.
• Perform data entry and other clerical activities to support project requirements.
• Assist with updating record copies, engineering project documentation, and project changes.
• Maintain the security and confidentiality of calendars, files, records, and other sensitive information.
• Communication & Document Management
• Screen, field, prioritize, and manage inbound communications through telephone, mail, and email, resolving critical issues in a timely manner.
• Prepare professional communications, including emails, meeting agendas, and meeting minutes.
• Facilitate document approvals and processing, including invoices, contracts, and other confidential documents.
• Prepare outgoing mailings, labels, emails, and fax communications as required.
• Meeting & Event Coordination
• Reserve conference rooms and coordinate client, vendor, and supplier presentations, meetings, and interviews, including setup and cleanup.
• Manage logistics for large group meetings, events, and leadership activities.
• Oversee catering and conference room arrangements for division meetings and events.
• Arrange conference calls and coordinate conference room setup.
• Coordinate with IT to ensure audio/visual equipment is available and functioning properly for meetings and presentations.
• Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.
• Financial & Operational Support
• Monitor, review, and approve standard expenditures to ensure departmental activities remain within established budgets.
• Assist leadership with expense reporting, invoices, contracts, and other financial or administrative documentation.
• Support the smooth operation of the department by coordinating administrative activities, tracking requirements, and following up on outstanding items.

Key Requirements and Technology Experience:

• High School Diploma/GED required.
• Minimum 8 years of relevant experience.
• Ability to work independently while demonstrating accuracy, reliability, organization, and strong problem-solving skills.
• Proficiency in Microsoft Word, Excel, Access, and PowerPoint.
• Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to manage multiple tasks simultaneously.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization.
• Ability to handle sensitive and confidential information with discretion.

Our client is a leading Construction Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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