Unit Secretary Health Unit Coordinator Neurosciences Intermediate Full Time Days

The salary range for this position is $16.60 - $24.07 (Hourly Rate)

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Benefits:

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $10,000 Student Loan Repayment ($5,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year ($125 for part-time)
• Matching 401(k)
• Excellent medical, dental and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

Description

Full Time Days 7am-3:30pm with rotating weekends 

The Health Unit Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Performs unit-based reception, clerical, medical record and patient registration functions. Is capable of setting priorities and handling emergency situations in a calm manner. Is customer oriented and able to communicate with all levels of staff and patients and their families. Serves as liaison between patient care units and all other patient related departments. Manages the overall unit workflow in concert with the charge RN and/or assistant manager.

Responsibilities:

• Presents a friendly, approachable, professional demeanor and appearance.

• Provides accurate information and timely updates to patients and customers.

• Addresses questions and concerns promptly, or identifies appropriate person and resources to do so.

• Provides directions or help to patients and customers with finding their way.

• Uses effective service recovery skills to solve problems or service breakdowns when they occur.

• Demonstrates teamwork by helping co-workers within and across departments.

• Communicates effectively with others, respects diverse opinions and styles, acknowledges the assistance and contributions of others.

• Uses organizational and unit/department resources efficiently.

• Manages work schedule efficiently, completing tasks and assignments on time.

• Contributes to opportunities and processes for continuous improvement.

• Participates in efforts to reduce costs, streamline work processes, improve and grow services we provide.

• Communicates effectively and works cooperatively with other team members.

• Has respect for and understanding of other disciplines.

• Coordinates all work with the Manager and Charge Nurse.

• Communicates appropriately and clearly to Manager, Charge Nurse, co-workers and physicians.

• Consults other departments as appropriate to provide for an interdisciplinary approach to the patient's needs.

• Retrieves all lab results from computer and bring results to the attention of the nurse caring for the patient.

• Interacts professionally with patients/family and provides explanations and verbal reassurance as necessary.

• Prepares medical records for new admissions and disassembles the chart and forwards to Medical Records upon patient discharge.

• Maintains proper record assembly contents in chronological order behind tabs.

• Obtains necessary signatures and documents. Aware of Petition and Certificate process in regard to Involuntary Admissions.

• Transcribes accurately and clarifies handwritten, orders set physicians orders and clinical data. Enters and verifies orders in the computer to ensure timely and accurate delivery of medications, supplies, diagnostic/therapeutic tests/services.

• Seeks out and obtains learning opportunities.

• Participates in professional growth and development activities and shares knowledge from continuing education programs with co-workers.

• Demonstrates computer competence for order entry, results, documentation, policies, etc.

• Manages and operates equipment safety and correctly.

• Demonstrates the ability to be flexible, organized and function under stressful situations.

• Demonstrates confidence and success with multiple, high level, time sensitive tasks.

• Answers telephone, monitors unit closed circuit camera, and intercom/door entry system in a polite manner and communicates information to the appropriate staff/family.

• Utilizes critical thinking skills to successfully demonstrate the ability to prioritize and complete unit work quickly as the needs of the unit, patients, and staff change.

• Monitors patient's type in the computer against actual status and makes corrections when necessary.

• Performs pre-census and validates daily admission, discharge and census lists.

• Registers patient in the computer.

• Conducts telephone screenings (inquiry calls)in a fashion resulting in appropriate disposition based on the phone contact. Observes patient confidentiality rules and Release of Information data.

• Orders supplies and prints all forms used for patients charts.

• Performs other duties as assigned

Qualifications

Required:

• High School Diploma or GED equivalent

• Basic computer knowledge.

• Ability to communicate effectively in English, both verbal and in writing.

• Ability to assess and determine situations requiring an interpreter and to use interpreter services effectively

• Excellent customer service skills

Preferred:

• One year of experience in pertinent clinical specialty

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. 

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our  Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.