Executive Administrative Assistant

Executive Administrative Assistant

Location: San Francisco, California (Hybrid)

Employment Type: Contract

Duration: 12 Months

Role Overview

This position provides technical and business systems support for an organization. The role involves translating business needs into technical requirements, acting as a liaison between business units and vendors, and managing the schedules and administrative needs of two executives. The successful candidate will work closely with senior leadership to ensure comprehensive support for the executives and the wider organization.

Key Responsibilities

• Manage schedules and calendars for two executives, including meetings, travel, and events.
• Screen and respond to incoming emails and correspondence proactively.
• Prepare executives for daily meetings by compiling and organizing necessary documents and materials.
• Arrange complex and frequently changing travel plans and itineraries.
• Process expense reports accurately and in a timely manner.
• Provide administrative support to the leadership team and assist other senior members as needed.
• Coordinate and manage team routines, events, and activities.
• Handle the ordering of supplies, processing access requests, and team communications.

Required Qualifications

Experience: 2 to 5 years of experience as a Senior Administrative Assistant, with demonstrated ability to interact with senior-level executives. Experience managing executive calendars and prioritizing activities is required.

Skills: Candidates must be resourceful, adaptable, and able to work autonomously within a complex organization. Strong organizational skills, attention to detail, and the ability to multitask in a deadline-driven environment are essential. The role requires handling confidential material with integrity, a proactive attitude, and excellent interpersonal communication skills. Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory.

Work Environment

This is a hybrid position requiring a minimum of three days per week onsite, starting from day one. The role demands the ability to adapt to daily changes and effectively prioritize tasks.

We are an equal opportunity employer and welcome applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Apex uses a virtual recruiter as part of the application process. Click here for more details.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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