Coordinator of Facilities

Job Description

Job Description

***NEW AND EXCITING NEWS! Hawthorne Foundation Inc. has implemented a generous SIGN-ON BONUS of $1500 for new full-time employees!***

• $750– on completion of 3 months of employment
• $750 -on completion of 6 months of employment

Organization Profile: Hawthorne Foundation Inc. serves children and adults with autism and other developmental disabilities. Our educational, vocational and life skills programs are only a few of the programs available. We also offer parent training, recreational activities and crisis intervention.

Vision Statement:

To be a regional leader in advancing opportunities for individuals with autism and other developmental disabilities through innovative instruction and supports
grounded in applied behavior analysis and person-centered practices.

Mission Statement:

Advancing opportunities for people with autism and other developmental disabilities through person-centered, evidence-based practices that strengthen skills, promote autonomy, and support meaningful participation in their communities.

COORDINATOR OF FACILITIES JOB PROFILE

Qualifications:

• Bachelor's Degree in Facilities Administration and/or three years’ experience in related field

• Strong understanding of plumbing, electrical systems, HVAC, and general building maintenance practices and ability to manage construction projects in-house and by contractors

• Sensitivity to the needs of people with disabilities

• An ability to relate to employees of widely varying backgrounds

• Computer literate

• Valid Driver’s License

Accountability

Accountable to the Executive Director and indirectly to the Chief Financial Officer

Specific Responsibilities – Maintenance

• Oversee the installation, maintenance, and repair work at all Agency facilities, ensuring that all systems operate efficiently and safely.

• Perform repair and maintenance work at all Agency facilities in order to minimize need for outside contractors whenever possible

• Develop and implement maintenance schedules for regular inspections and repairs of equipment and facilities.

• Respond promptly to emergency maintenance requests and coordinate necessary repairs.

• Manage and lead a team of maintenance workers, providing training and support as needed, including required performance evaluations.

• Work with external contractors and vendors for specialized maintenance tasks and ensure compliance with safety standards.

• Order and maintain necessary supplies and equipment for maintenance operations.

• Ensure that all maintenance work is done in accordance with safety regulations, including OSHA, OPWDD, NYSED and Agency requirements.

• Maintain maintenance work order system for Agency and respond to open work orders in a timely manner.

• Supervise fire and other emergency drills at main campus and schedule/oversee fire and other safety inspections at all Agency facilities.

• Make recommendations for improved facility operations and safety and implement such as approved.

• Maintain updated policies and procedures for Facilities department and ensure compliance with policies at all times.

• Ensure all facilities remain compliant with NYSED or OPWDD regulations and are audit-ready at all times

• Assist with development of Agency-wide and site specific Emergency Response Plans

• Develop relationships with contractors and vendors and assist with development of new contract agreements.

Specific Responsibilities – IT Services

• Review all IT help desk tickets as they are submitted to determine the need for collaboration between IT and Maintenance.

• Schedule weekly strategy meetings with on-site IT technician to prioritize IT tickets, align workload between IT and Maintenance and reduce wait time for ticket resolution.

• Meet at least monthly with Executive Director, on-site IT Technician and CFO to review completed, pending and upcoming IT projects and coordination with maintenance as needed.

General Responsibilities:

1. Assume other additional responsibilities as assigned by Executive Director

2. Participate in ongoing in-service training

3. Follow Hawthorne Foundation Inc. and all regulatory agency's policies and procedures

4. Ensures the safety and welfare of all staff and program participants at Hawthorne Foundation Inc.

5. On call 24/7 for emergencies, including coming to Agency sites as needed for emergencies

6. Serve on Agency committees, including Corporate Compliance and Quality Improvement

Physical Requirements

1. Sitting, standing, bending, lifting and moving intermittently during working hours

2. Must be able to cope with emotional and mental stress of the position

3. Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position can be fully met.

4. Must function independently, have personal integrity, and have flexibility and the ability to work effectively with other personnel.

5. Must be in good general health and demonstrate emotional stability.

• *MEDICAL/DENTAL/VISION BENEFITS *RETIREMENT PLAN* EDUCATION INCENTIVES*LIFE INSURANCE/AD&D*403B PLANS *PAID VACATION, HOLIDAY & SICK TIME FOR ELIGIBLE EMPLOYEES.

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