Administrative Assistant

Administrative Assistant

Type: Full-Time Shift: Monday-Friday, 9am-4:30pm (includes 30 minute unpaid lunch) Location: Avamere at Suzanne Elise - 101 Forest Dr., Seaside, OR 97138

Job Summary An Administrative Assistant in a long-term care facility supports the facility's daily operations by performing a variety of clerical and administrative tasks. Key responsibilities include managing communication, scheduling appointments, maintaining records, and assisting with resident-related paperwork. They also play a role in coordinating with other departments and ensuring smooth communication between staff, residents, and their families.

Essential Duties and Job Responsibilities

• Answering phones, responding to emails, and relaying messages to appropriate personnel.
• Scheduling resident appointments, staff meetings, and other facility events.
• Maintaining accurate and up-to-date resident records, employee files, and other important documents.
• Typing, filing, photocopying, and distributing documents.
• Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care.
• Ensuring adequate inventory of office and medical supplies.
• Facilitating communication between different departments and staff members.
• Entering and updating information into the facility's computer system.
• Assisting with basic bookkeeping tasks, such as invoice processing.
• Providing friendly and helpful point of contact for residents, families, and visitors.
• Other duties as assigned.