Groups Coordinator/Discipleship Admin - Loxahatchee Campus

The Lox Groups Coordinator/Discipleship Admin (LGC) holds the responsibility for the execution of the Groups strategy at the Loxahatchee campus. This includes launching new groups, coordinating various types of groups across the Discipleship pathway, and maintaining current groups. The LGC serves as the main liaison to all small group leaders for training, mentoring, problem solving, curriculum ordering, scheduling, and other tasks as they arise. The LGC maintains a presence at all services on Sunday mornings to answer questions about groups and make connections with people who may not yet be connected. As the Discipleship Admin, this position will assist the multi-campus Discipleship ministry with administrative tasks and support as needed. This is a full-time role.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):

• Passion for authentic Christian community: Driven to see people connected in authentic Christian community and actively embody the COH value ‘circles are better than rows.’
• Vision led and creative: Constantly looking for new ways to invite people into community and groups, able to identify gaps in group offerings and willing to experiment in order to reach more people. 
• Highly organized: Able to manage multiple groups’ schedules, curriculum, meeting dates, and leaders, both on and off campus.
• People person: Works well with people and is able to have difficult coaching conversations when needed, while also encouraging and supporting small group leaders.
• Flexible and adaptable: Prepared and able to handle last-minute requests and changes with compassion, flexibility, and effectiveness.
• Technical Skills: General computer proficiency and familiarity with databases and software platforms (CCB, Excel, etc.).
• Administration: Demonstrates attention to detail, organizational strength, and a high level of accuracy and confidentiality

POSITION DUTIES AND RESPONSIBILITIES:

1. Modeling Biblical Priorities: Responsible for upholding Biblical priorities and core values of Community of Hope. The LGC should represent a growing personal relationship with Christ. The LGC models a strong relationship with his or her spouse (if married) and children (if applicable). The LGC strives to fulfill his or her purpose in life and ministry while demonstrating integrity in words, relationships and actions.

• These objectives are accomplished by:

• Agreeing with and by God’s grace living into the Ministry Leader Ethos Statement (communityofhope.church/partnership-hub)
• Committing to a daily quiet time with God.
• Participating in a Community of Hope small group regularly.
• Setting appropriate boundaries to protect character and integrity.
• Developing personal evangelism opportunities within and outside the church.

2. Regularly check in with all SGLs: Create a system and schedule that enables the LGC to regularly connect with all SGLs, with more frequent touchpoints for new SGLs. Develop coaches who can help fulfill this role in order to support multiplication and leader care. Maintain a presence at Sunday services to connect with current SGLs, prospective leaders, and individuals interested in joining a group.

3. Maintain Small Group Dashboard and Discipleship Pathway Metrics: With guidance from SLT and Associate Pastor of Discipleship, create and manage a small groups metrics dashboard and implement a semester-based small groups system. Serve as the point person for collecting small group metrics from other campuses as well.

4. Small Group Leader Trainings & Development: Plan and execute at least two small group leader trainings each year. Through regular conversations with small group leaders, identify areas of need, confusion, or growth opportunities that should be addressed. Host additional gatherings throughout the year for encouragement, connection, and development

5. Execute strategy of the Discipleship Pathway: Help facilitate and build teams around Alpha, Freedom, Men’s & Women’s Ministries, and other essential elements of the Discipleship Pathway all in alignment with the broader mission of the church and executed with excellence and enthusiasm.

6. Manage administrative details of groups: Book all rooms in CCB and track and order all required curriculum materials (final curriculum approval rests with the Associate Pastor of Discipleship). Serve as the liaison between the Lox campus facilities team and group leaders. Follow up with groups around holidays and other schedule changes that may impact meetings. Conduct regular walkthroughs of small group meeting spaces to ensure they are being cared for and cleaned properly.

7. Facilitate other Discipleship processes: Oversee registration and preparation for Connections classes, Group Connect seasons, Baptism process, CCB Database upkeep, and other administrative tasks necessary to support the goals of the Discipleship Ministry.

EDUCATIONAL EXPERIENCE

• Previous experience leading and scheduling teams is preferred.
• High School Diploma or GED required; college education preferred.
• Active participation in a COH small group required.
• Working knowledge of databases and software systems required (CCB experience preferred)
• Previous successful ministry, office, administrative, or managerial experience preferred.

• Paid Time Off (Vacation, Sick, Ministry Renewal & Public Holidays)
• Medical, Dental, and Long-Term Disability Insurance
• Weekend/Evenings availability required