Accounts Payable Coordinator
Scarinci Hollenbeck LLC
Accounts Payable Coordinator
Location: Onsite
Reporting to the Billing and Accounts Payable Manager, this role is responsible for the efficient running of the Firm's accounts payable operations.
Essential Duties/Responsibilities:
- Process all invoices in a timely manner into operating software.
- Generates and reviews the Daily Cost Collections report to determine third party client cost payments due to client, and other relevant reports as directed.
- Pay vendors, third party client costs, and out of pocket employee reimbursements on a weekly basis as required.
- Reconcile the invoices and check requests with the information entered in internal Purchase Order system and follow up with any discrepancies.
- Create new vendors with correct credentials in operating software.
- Coordinates 1099 reports to IRS annually.
- Reconcile the USPTO and collateral account.
- Cut Trust checks as requested.
- Communicate with vendors regarding payment net terms.
- Handle all petty cash reconciliation.
- Backup for stop payment of checks, voiding and reversal processes with the bank as needed.
- Assist staff with inquiries as needed.
- Performs all administrative duties related to ensuring office efficiency and other related duties as assigned.
Education and Required Skills:
- High School or equivalent diploma required; college degree preferred.
- 2+ years of accounts payable experience preferred.
- Ability to function well in a high-paced environment.
- Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
- Basic understanding of clerical and administrative procedures.
- Effective time management skills and excellent organizational skills.
- Excellent communication, interpersonal, negotiation, and problem-solving skills.
- Strong mathematics skills.
- Strong proficiency with Microsoft Office Suite, JACS (collateral account) portal and the Global Exchange – Corpay portal.
Work Hours:
- In-office work at the Little Falls, NJ location. Hybrid and remote work are not options for this position.
- Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour lunch).
- Overtime (over 40 hours) may be required from time to time.
- Medical, Dental, Vision, Long Term Disability, and 401(k) benefits offered.
Scarinci Hollenbeck is an Equal Opportunity Employer.
Vacancy posted 2 hours ago
Similar jobs that could be interesting for youBased on the Accounts Payable Coordinator in Little Falls, NJ vacancy
- ...Ascendo Resources is seeking a detail-oriented Accounting Associate to join their team in Newark, New Jersey. Ideal candidates will have... ...within a collaborative environment, focusing on accounts receivable, accounts payable, and financial reporting. #J-18808-Ljbffr...Accounts payable
Ascendo Resources
Newark, NJ20 hours ago - ...Beacon Hill Financial has partnered with a Facilities Services company in Bergen County, NJ to bring an experienced AP Coordinator. This role is responsible for credit card reconciliations, pulling bills to be paid, entering invoices in NetSuite, filing, and bank reconciliations...Accounts payable
Beacon Hill
Bergenfield, NJ4 days ago $70k - $80k
...0,000 annually We are seeking a detail-oriented and motivated Accounting Associate to join our team in Newark, New Jersey. The ideal candidate... ...receivable billing entries Process and maintain accounts payable billing entries Perform monthly bank reconciliations Prepare...Accounts payableWork at officeMonday to FridayAscendo Resources
Newark, NJ20 hours ago- ...Responsibilities Responsible for accounts payables and vendor communication. Ensures accurate, timely recording and processing of vendor invoices. Performs monthly reconciliations of accounts and takes action to ensure prompt payment of all outstanding invoices. Retrieve...Accounts payableFlexible hoursWeekend workAfternoon shift
Flying Food Group
Newark, NJ2 days ago $50k - $55k
...results for our clients. We pride ourselves on being ethical, respectful, accountable, positive, driven, and committed to excellence. Job Description We’re seeking an Accounts Payable Coordinator to accurately process vendor invoices and fee advances, manage expense reports...Accounts payableWeekly payLocal areaMonday to FridayGottlieb and Greenspan
Fair Lawn, NJ1 day ago- We are seeking a detail-oriented and proactive Accounting Coordinator to support daily financial operations and accounts payable, and ensure accurate data entry. Key Responsibilities: Maintain digital financial records orderly and post journal entries to the general ledger...Accounts payableWork at office
- ...Job Description Job Description Job Title - Accounts Payable Coordinator Duration - ~Approximately 6 Months - potential for Temp-to-Perm based on individual performance and business needs. Location - 185 US Highway 46, Fairfield, NJ 07004 On-Site - 3 Days/...Accounts payableDaily paidPermanent employmentTemporary workFlexible hours3 days per week
- ...providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all...Accounts payableWeekly payWork at officeImmediate start
Caliber
Bloomfield, NJ6 days ago - ...Job Description Job Description TITLE: ACCOUNTS PAYABLE COORDINATOR LOCATION: HACKENSACK, NJ Job Summary: Seeking an accounts payable coordinator to join our clients Accounting Department. Requirements and Responsibilities: ~2+ years A/P experience...Accounts payable
- ...professional, collaborative environment that emphasizes accuracy and accountability. PORVEN, LTD. offers opportunities for growth to individuals... ...excellence. Role Description The Accounts Receivable Coordinator is a full-time, on-site role based in Ramsey, NJ. This...Accounts payableFull time
PORVEN, LTD.
Ramsey, NJ2 days ago - ...Accounts Payable Supervisor Will be responsible for accurate and timely processing of daily invoices. Manages vendor relationships, including account reconciliations, monthly reviews, and weekly meetings. Works with the AP team to motivate and ensure work is completed...Accounts payable
St. Joseph’s Healthcare System
Paterson, NJ1 day ago - ...insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Quidsi is seeking a highly-motivated Accounts Payable Associate to join the Finance & Accounting Department. Our desired candidate is an intelligent, hard-working, organized, and...Accounts payablePermanent employmentFull timeContract work
Collabera
Jersey City, NJ2 days ago - ...or helping them grow to the next level. We know that the bank account balance for their business is not a good indicator of how they... ...clients during any given time. Perform accounts receivable, accounts payable, and billing Responsible for bank reconciliations Prepare...Accounts payableFull timeWork at office
RAH! CFO
West Caldwell, NJ4 days ago $52k - $58k
...and staff complaints. * Actively manages center’s social media accounts through weekly postings and replying to customer comments. *... ...required. * Must have experience in managing inventory and accounts payable. Physical: * Must be able to work evenings, weekends and...Accounts payableFull timeTemporary workWork at officeLocal areaShift workWeekend workAfternoon shift- ...Job Description Job Description Position Summary We are seeking a detail-oriented and organized Accounts Receivable & Collections Coordinator to support the financial operations of our construction company. This role is responsible for maintaining accurate collections...Accounts payableFor contractors
- ...Flying Food Group is seeking a detail-oriented accounts payable professional to join its finance team in Newark, NJ. The role focuses on timely processing of vendor invoices, strong vendor communication, and accurate bookkeeping to support operations. You will handle...Accounts payable
Flying Food Group
Newark, NJ3 hours ago - ...Accounting Clerk Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional... ...and internal clients. Work on special projects as needed. Experience in Accounts Payable. SAP and Ariba P2P knowledge preferred....Accounts payable
Careers Integrated Resources Inc
Newark, NJ5 days ago $24 - $28 per hour
Accounts Payable Clerk Our client in the manufacturing industry is looking for an Accounts Payable Clerk. This position will report directly to the controller. Pay range $24-28 per hour. Responsibilities: Prepares accounts payable checks. Completes payments and controls...Accounts payableHourly payAmbassador Resources
Little Falls, NJ3 hours ago$50k - $55k
...exceptional results for our clients. We pride ourselves on being ethical, respectful, accountable, positive, driven, and committed to excellence. As an Accounts Receivable Coordinator, you will play a key role in managing the firm’s receivables: tracking outstanding balances...Accounts payableDaily paidLocal area- ...Arts District is looking for an exceptional candidate as its Accounting Coordinator Job Title: Accounting Coordinator - Part Time REPORTS... ...and dispersed including accounts receivable, accounts payable, audit, General Ledger reporting. Post city ledger payments...Accounts payablePart timeWork experience placement
$5,000 per month
...Account Coordinator Techary redefines the way customers procure, implement, and support their organizations' technology, providing an innovative alternative to the traditional Managed Service Provider (MSP) / Value-Added Reseller (VAR) approach. Our concept, "Technology...Permanent employmentWork at officeRelocationTechary
Passaic, NJ4 days ago- ...Accounts Coordinator - Cosmetics and Personal Care The Accounts Coordinator is responsible for supporting assigned key accounts, clients and sales support services for their assigned business unit. Job Functions include: Working closely with assigned clients and leads...Immediate start
SGS
Fairfield, Essex County, NJ3 hours ago $120k - $145k
...experienced and highly motivated Associate - Accounting to join its rapidly growing team. In... ...and timely processing of accounts payable. Lead the implementation of a scalable financial... ...compliance and audit readiness, and coordinate with external partners to manage federal...Accounts payableLocal areaHitachi Ventures GmbH
Kearny, NJ3 days ago- ...Finance Department and are seeking applicants for a Full-Time Staff Accountant level III . This position will be on-site with an office in... ...accounting role responsible for revenue recording, accounts payable processing, general ledger integrity, multi-entity...Accounts payableFull timeWork at office
Missionary Oblates of Mary Immaculate
Belleville, NJ1 day ago - ...activities and client engagement in those activities through daily coordination with an assigned Client Specialist in our Global Service... ...Basic negotiation skills and demonstrated experience * Basic account management skills and demonstrated experience * Basic project...Accounts payableVisa sponsorshipWork visa
- ...Accounting Clerk Progressive GE Job Description Supporting light industrial work. Process invoices in SAP and Ariba systems... ...as needed. Qualifications Experience in accounts payable. SAP and Ariba P2P knowledge preferred. All your...Accounts payableImmediate start
PSG Global Solutions
Newark, NJ14 days ago - ...Accounts Payable (A/P) Are you ready to build your career by joining one of the world's largest outdoor media company? If so, our client is hiring for an Accounts Payable (A/P) position. Position Type: Contract Onsite Required: Associate's degree...Accounts payableContract work
Hired by Matrix
Fairfield, Essex County, NJ3 hours ago $100k - $120k
...Ready to step into a high-impact Accounting Manager role where you'll drive financial operations, optimize systems, and influence key... ...daily accounting operations, including oversight of Accounts Payable and Accounts Receivable functions • Lead the monthly close process...Accounts payableCreative Financial Staffing
Newark, NJ1 day ago$60k
...Job Title: Accounting Clerk Location: Wayne, NJ Position Type: Full-time Salary: $60,000 We are currently seeking an experienced... ...accounting department with Accounts Receivable and Accounts Payable tasks Perform data entry and maintain accurate records...Accounts payableFull timeShe Recruits LLC
Wayne, NJ3 days ago- ...description: An established manufacturing company in Northern New Jersey serving highly regulated industries is seeking an Accounts Payable Specialist to support accounting operations in a fast-paced environment. The organization specializes in complex engineered...Accounts payableWork at officeLocal area
VBeyond
Paterson, NJ3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Accounts Payable Coordinator. Be the first to apply!
