Undergraduate Secretary III

Position Title: Undergraduate Secretary III Job Group: Merit Required Minimum Qualifications: Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to four years of full-time employment and includes the use of word processing. Job Description: The Department of Physics and Astronomy in the College of Liberal Arts and Sciences is seeking an Undergraduate Secretary III to provide support for the department’s undergraduate academic programs. Physics is a fundamental physical science with a large impact on many aspects of modern science, computing, engineering and artificial intelligence. Our department has a large footprint in condensed matter physics, nuclear physics and high energy physics. Examples of Duties: Assist in coordinating undergraduate course offerings, textbook orders, room scheduling, website and listserv management Student recruitment support including scheduling appointments, communicating with parents/students and external stakeholders, and generating reports Oversight of department undergraduate student employment Assist with the planning of undergraduate and other department events Work with other department staff to monitor department operations and activities Communicate with external stakeholders for recruitment purposes Department point of contact for questions/inquiries from potential students/parents Preferred Qualifications: Experience working with undergraduate student programs and supporting student recruitment efforts. Strong customer service and interpersonal skills, with the ability to assist students and respond to inquiries professionally. Proficiency with computer applications, including Microsoft Office Suite and Workday. Ability to work effectively in a fast-paced, high-volume environment while managing multiple priorities, meeting deadlines, and maintaining accuracy under stress. Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. Appointment Type Regular Number of Months Employed: Per Year: 12 Month Work Period Time Type: Full time Pay Grade: 11 Original Posting Date: August 24, 2026 Posting Close Date: September 3, 2026 Job Requisition Number: R19822 Benefits and Perks Why Choose Iowa State University? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation, holiday, and sick time and leave plans Onsite childcare (Ames, Iowa) Life insurance and long-term disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing program Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager. Equal Opportunity & Diversity Statements Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. View phone number on click.appcast.io, email View email address on click.appcast.io. Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. View phone number on click.appcast.io, email View email address on click.appcast.io. Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. View phone number on click.appcast.io, email View email address on click.appcast.io. Other All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email View email address on click.appcast.io or call View phone number on click.appcast.io or Toll-Free: View phone number on click.appcast.io. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or View phone number on click.appcast.io. General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications. #J-18808-Ljbffr Iowa State University