Executive Assistant - Anaheim Convention Ctr

Executive Assistant - Anaheim Convention Ctr

The Executive assistant serves as a strategic partner to the executive office team. This includes confidential communications and documentation. This is a front-line position greeting guests and managing incoming calls and administrative tasks as assigned with basic front desk duties.

Compensation: The hourly rate for this position is $22.00 to $25.00. Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

Job Responsibilities:

• Serves as first point of contact for all matters related to the GM and AGM and includes all administrative tasks as assigned.
• Assists with corresponding with executive management and city client.
• Creates meeting agendas, appointments, event calendar coordination and miscellaneous reports to management and city management.
• Assists in Momentous administrative duties such as; invoicing, data entry of event master, data entry of menu items and other duties related to the sales software program.
• Manages vender insurance and contracts alongside GM.
• Updates Show Sales Reports post events. Weekly sales reports to the facility/city finance.
• Regional calendar and travel responsibilities, including flights/BTA, hotel coordination and travel expenses, including GM expenses.
• Ordering and managing office supplies, Exec kitchen supplies and upkeep of all Exec kitchen and office areas
• Enforce and adhere to Anaheim Convention Center appearance, dress and grooming standards.
• Other Miscellaneous duties as assigned.

Qualifications:

• 24 years of executive assistant experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to handle sensitive information with confidentiality.
• Comfortable working independently and taking initiative.
• Experience supporting managers or department leads preferred.
• High school diploma required; associate or bachelor's degree preferred but not mandatory.
• Willingness and ability to work variable shifts including mornings, days, nights, weekends and holidays.