QA Documentation Specialist

Job Description

Job Description

Description:

About AEMI

AEMI, an AEM company, is a leading manufacturer of high-reliability electronic components specializing in circuit protection, power conditioning, and radio frequency (RF) components. With a solid global presence, AEMI serves mission-critical industries such as aerospace and defense and the industrial and automotive sectors. Our commitment to innovation and quality has positioned us as a preferred supplier for highly engineered solutions in harsh environments.

Position Summary

The QA Documentation Specialist is responsible for preparing and executing customer data packages in accordance with purchase order and specification requirements. Working within the QA team, the Technician compiles and reviews production travelers, inspection records, and test reports for completeness and accuracy, identifies discrepancies, and assembles compliant data packages for on-time delivery. This role requires close attention to detail, adherence to standard operating procedures, and clear communication of quality issues to the supervisor.

Essential Duties & Responsibilities:

• Prepare and compile customer data packages in accordance with purchase order and specification requirements, using a computer and standard software applications.
• Review production travelers, inspection records, test reports, and related documentation for completeness, accuracy, and compliance prior to inclusion in the data package.
• Identify errors, discrepancies, or possible issues in specifications, tolerances, or test data, and verify that all required records are present and correct.
• Scan, copy, and organize documentation, and assemble data packages using Microsoft Office and related software.
• Interpret purchase orders, customer specifications, quality clauses, and quality notes to ensure data packages meet all applicable requirements.
• Escalate quality issues, specification questions, and documentation discrepancies to the supervisor through clear verbal and written communication, and assist in identifying variables and offering resolution.
• Maintain accurate records and follow standard operating procedures and work instructions governing data package preparation.
• Support on-time delivery of data packages by managing multiple assignments against purchase order due dates and customer commitments.
• Adhere to AEM safety protocols and support Company compliance with all applicable regulatory and customer-quality standards, including ISO, AS9100, and OSHA.
• Perform other related duties as assigned. This position may require weekends or overtime; hours and shifts are subject to change based on business needs.

Benefits of working with our team:

• This role is full-time, non-exempt
• Based in San Diego, CA, this is an onsite role
• We offer competitive pay based on knowledge, skills, and relevant experience
• Benefits for eligible employees include medical, dental, vision, life insurance, 401K with company match
• 9/80 Alternative Work Schedule

Organizational Overview

AEM, headquartered in San Diego, California, is a portfolio company of Industrial Growth Partners (IGP), a private equity firm focused exclusively on middle-market industrial manufacturing and niche services businesses. Through its industry leading brands AEM, Renaissance Electronics, and Central Semiconductor, AEM serves niche applications across a diverse array of attractive markets including satellite, aerospace, defense, industrial, medical, EV/Battery, and telecom.

AEM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Minimum Qualifications:

• Minimum of 1 year of related QA, data package, or quality documentation experience.
• Excellent communication in English, both verbal and written.
• Ability to read and interpret documents such as purchase orders, customer specifications, quality notes, quality clauses, inspection records, and test reports.
• Ability to write clearly (e.g., memos, reports, e-mails) and document findings accurately.
• Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; familiarity with ERP/MRP systems a plus.
• Ability to follow standard operating procedures, work in a fast-paced environment, multi-task efficiently, and deal with problems involving several variables.

Preferred Qualifications

• Previous work experience in manufacturing and/or the aerospace industry preferred.
• 2 years of education or training beyond the high school level, or 2 years of additional hands-on experience in lieu of education or training beyond the high school level.
• Prior experience preparing data packages in an ISO 9001 or AS9100 certified manufacturing environment.

Physical Qualifications:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. As a routine part of work, employees will generally be required to use their hands to manipulate, handle, or feel objects, reach with hands and arms; sit for long periods of time; and talk and hear.