Project Coordinator

Job Summary: Provide administrative, purchasing, document control, and accounting support to project management resulting in timely flow of paperwork, efficient delivery of materials, and accurate accounting for all division projects. Document Control Review, organize and distribute Contract Documents (drawings, specifications, schedules, RFIs, Construction Bulletins, etc.) and shop drawings/submittals to appropriate team members. Distribute and log all of the above activities for the team. Assist in tracking RFIs and their corresponding responses. Assist in the administration of project specific quality control program and compile documentation. Administer project closeout documentation including Operation and Maintenance manuals, startup reports, owner training and punch lists. Scope of Work support: assist with tracking and reporting of changes to original scope of work. Procurement Support Depending on size and scope of project, may assist with the following duties: Assist with coordination of purchasing materials and equipment by the corporate purchasing department. Process and track submittals for all equipment. Purchase small material orders, track deliveries, and manage back order items. Assist with purchase card reports and proper cost code allocations. Financial Management Support: enter job setup information into accounting system. Depending on project, may coordinate with corporate accounting and assist with processing invoices, payroll, accounts payable, and billing duties as required. Administrative Duties Prepare documents utilizing word processing, spreadsheet, database, or presentation software. Scan, index, and retrieve documents, records, and reports. Operate office machines such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Leadership Supervise the work of Project Coordinators to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems. Suggest new ways of doing or thinking about tasks to improve efficiency and/or quality of work. Guide individuals through the work day to assist with any needed tasks. Other tasks and duties may be necessary due to project specific conditions, and as directed. What We Are Looking For 4+ years working knowledge of business office procedures. 4+ years proficient and accurate typing skills. 4+ years basic understanding of mechanical systems. 4+ years basic ability to read and comprehend construction documents. 4+ years business and management principles. Benefits and Compensation Medical, dental, vision, and life insurance. 401(k) with company match. Vacation time, sick time, and paid holidays. Paid parental leave. Short-Term Incentive Plan. Pay Range: $28.83 - $43.25. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Harris