Sr. Executive Assistant

Executive Assistant To C-SuiteThis is not a typical Executive Assistant role. You will serve as the trusted partner and operational backbone of our CEO. This role goes far beyond traditional administrative support. It requires someone who thinks strategically, communicates with precision, and operates with a high degree of professionalism, discretion, and a genuine 10X mindset.You will be the connective tissue between the CEO and the broader organization - managing their schedule, travel, communications, live event logistics, and personal operations - ensuring nothing falls through the cracks and that they are always positioned to lead, perform, and close at the highest level.If you see executive support as a strategic function, not just a job - and you take pride in being the person who makes everything run - this role was built for you.This role is not for you if...You need rigid 9-5 boundaries. Evenings, weekends, and short-notice travel are real expectations - not occasional exceptions.You wait to be told what to do. Our CEO needs a partner who operates three steps ahead, takes ownership without being asked, and arrives with solutions.High-intensity environments stress you out. This office moves fast. You need to thrive in that - not just tolerate it.Key ResponsibilitiesExecutive & Calendar ManagementOwn and manage a complex, high-volume executive calendar with zero margin for error - proactively resolving conflicts and prioritizing based on business goalServe as a decisive gatekeeper for all meeting requests - approving, declining, or redirecting based on executive priorities, not just availabilityMaintain a running brief on daily priorities, pending decisions, and upcoming commitments to ensure the CEO walks into every room readyTravel & Private AviationManage all domestic and international travel logistics end-to-end, including private aircraft scheduling, ground transportation, hotel accommodations, contingency planning, and detailed itinerariesMaintain relationships with aviation vendors, FBOs, and hospitality providers to deliver seamless, premium-level serviceEnsure complete, up-to-the-minute travel packages with accurate expense reporting upon returnLive Event SupportProvide on-site executive support for a minimum of 20 live events per year, including weekend eventsCoordinate event-day logistics for executive appearances, speaking engagements, meet-and-greets, and VIP interactionsServe as the primary point of contact backstage and on-site, managing schedule adherence and real-time problem resolutionPersonal Operations & Expense ManagementHandle personal scheduling, supply ordering, errands, and ad hoc personal requests with the same professionalism applied to business tasksEnsure all personal and professional expense reporting is completed accurately and on timeSocial Media & Brand CollaborationSupport content capture, coordination, and scheduling in alignment with brand campaigns and the marketing teamAssist in managing executive social media activity including draft reviews, posting schedules, and coordination with the digital teamMonitor brand-relevant activity and surface key opportunities or issues requiring executive attentionCommunications & CorrespondenceScreen, prioritize, and draft executive correspondence with a professional, on-brand voiceServe as a communication bridge between the CEO and internal departments, external partners, clients, and media - ensuring the right people have the right information at the right timeMaintain strict confidentiality across all executive communications, business matters, and personal informationMeeting & Project SupportPrepare agendas, briefing documents, and presentations that set the CEO up for success in every meeting and engagementTake clear, structured notes during executive meetings; own action item tracking and follow-through across stakeholdersCoordinate cross-functional projects and special initiatives as assigned, with full ownership from start to finishSystems & OperationsMaintain organized, up-to-date digital files, databases, and project records - nothing slips, nothing is sloppyWrite, document, and continuously improve processes within your scope of responsibilityIdentify inefficiencies and implement solutions that create consistency and scale across the Executive OfficeRequirementsMinimum 5 years of executive assistant experience supporting a Founder, CEO, or C-suite executive in a fast-paced, high-output environmentOpen and flexible availability, including weekends, evenings, holidays, and travel - this role does not operate on a standard scheduleProven experience coordinating private aviation and premium travel logisticsStrong working knowledge of social media platforms (Instagram, X, YouTube, LinkedIn, Facebook) and content coordinationOutstanding written and verbal communication skills with the ability to represent the executive's voice with precisionDemonstrated business acumen - understands organizational priorities, brand positioning, and executive-level decision-makingProficiency in calendar and project management tools (Google Workspace, Microsoft Office, scheduling platforms)High emotional intelligence with the ability to collaborate across functions and manage up, down, and laterallyImpeccable professional presentation and demeanor at all times - in-person, written, and on camera when requiredMust possess a valid driver's license and reliable personal vehicleGenuine alignment with the 10X brand philosophy - a growth mindset, bias for action, and relentless commitment to resultsCompetency DescriptionExecutive Judgment: Independently determines what deserves the CEO's attention and what doesn't - confident decisions without constant directionExecution Under Pressure: Delivers results with speed and accuracy in high-stakes, dynamic pressure environments; zero dropped ballsDiscretion & Confidentiality: Handles sensitive personal and professional information with complete confidentiality integrity and maturityProactive Problem Solving: Anticipates needs before they're voiced; surfaces problems early and arrives solving with solutionsProfessional Presence: Represents the brand and Executive Office with poise, maturity, and credibility at every levelStrategic Agility: Connects day-to-day tasks to broader organizational goals; understands the "why" behind every requestCollaborative Fluency: Works seamlessly across teams, vendors, and external stakeholders; builds trust-based relationshipsBrand & Business Fluency: Understands and amplifies the 10X brand in all activities and interactionsCompensation & BenefitsSalary Range: $90,000 - $120,000 annuallyYour Health: Medical, dental, and vision coverage for you and your dependentsYour Future: 401(k) with company match and access to financial growth opportunitiesYour Growth: Access to world-class 10X educational resources, mentorship, and company-supported certificationsYour Life: PTO that grows with tenure, event pay for weekend events worked, employee discounts, pet insurance, and Employee Assistance ProgramYour Edge: Front-row access to world-class live events, high-level business networks, and the 10X brand ecosystemWork Environment & Physical RequirementsFully on-site, Miami, FL basedSignificant domestic and occasional international travel required